Office Coordinator

Damascus College Mount Clear; Ballarat; On-site; AUD 60,000 - 75,000; Full time

Job summary

Damascus College Mount Clear is seeking a highly organised, proactive Office Coordinator to lead the Front Office Administration Team and ensure welcoming and efficient reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, you will oversee a team including Administration Officers, First Aid Officer and College Office Assistant, coordinate daily office operations, and drive continuous improvement of administrative processes.

Qualifications

• Experience in office administration or executive support.
• Proven leadership and ability to develop a team.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Commitment to professional service delivery and discretion.
• Understanding of child safety policies and procedures.

Responsibilities

• Leading, mentoring and supporting the Front Office College Administration Team
• Coordinating daily office operations and administrative workflows
• Managing reception and customer service functions
• Overseeing the College's first aid administration and compliance requirements
• Coordinating office resources, supplies and equipment
• Supporting the operation of College communication systems and administration platforms
• Managing the Damascus Events Centre (DEC) calendar, including staff bookings, functions and events
• Coordinating internal communications, including the weekly staff bulletin
• Driving continuous improvement initiatives and maintaining effective administrative processes
• Providing executive and administrative support to the Leadership Team as required

Skills

Leadership

Office administration

Time management

Communication

Customer service

Confidentiality

Child safety

Catholic ethos

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Full time, Permanent

2d ago , from Diocese Of Ballarat Catholic Education Limited

Damascus College is seeking a highly organised, proactive and service-focused Office Coordinator to lead the Front Office Administration Team and ensure the delivery of professional, efficient and welcoming administrative and reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, the Office Coordinator will provide leadership and oversight of a team comprising the Administration Officers (Student and Parent Reception), First Aid Officer and College Office Assistant.

Key responsibilities include:

• Leading, mentoring and supporting the Front Office College Administration Team
• Coordinating daily office operations and administrative workflows
• Managing reception and customer service functions
• Overseeing the College's first aid administration and compliance requirements
• Coordinating office resources, supplies and equipment
• Supporting the operation of College communication systems and administration platforms
• Managing the Damascus Events Centre (DEC) calendar, including staff bookings, functions and events
• Coordinating internal communications, including the weekly staff bulletin
• Driving continuous improvement initiatives and maintaining effective administrative processes
• Providing executive and administrative support to the Leadership Team as required

About you

To be successful in this role, you will demonstrate:

• Experience in office administration, office management, business support or executive assistance
• Proven leadership skills, with the ability to motivate, support and develop team members
• Exceptional organisational and time-management skills, with the ability to manage competing priorities
• Highly developed communication and interpersonal skills
• A strong customer service focus and commitment to professional service delivery
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• The ability to maintain confidentiality and exercise sound judgement and discretion
• A demonstrated understanding of, and commitment to, child safety and a willingness to comply with all College child safety policies and procedures
• An understanding of and commitment to the ethos and values of Damascus College as a Catholic school in the Mercy tradition

Why Damascus College?

At Damascus College, you will find:

• A welcoming, inclusive and values-driven community
• Professional learning and career development opportunities
• A collaborative and supportive workplace culture
• Modern facilities and well-resourced learning environments
• A stunning natural campus that promotes wellbeing, connection and learning
• The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College

This is an exciting opportunity for an experienced administration professional who enjoys working in a dynamic environment, leading a team, and delivering high-quality support services that enhance the experience of students, families, staff and visitors.

Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.

Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.