Office Coordinator

Aspect Personnel; City of Melbourne; On-site; AUD 28,000 - 38,000; Part time

Benefits offered by this job

Flexible hours

Job summary

Aspect Personnel is seeking a proactive administrator to support a small Melbourne office. You will be the sole accounts and admin helper for an office of six, with responsibilities spanning bookkeeping, payroll, office management and front-desk duties in a collegial team environment.

The role offers flexibility in days and hours, with an approximate 22 hours per week, and requires strong communication and self-motivation to maintain smooth operations.

Qualifications

• Experience with Xero accounting software.
• Proven office administration experience in a small team.
• Basic payroll processing knowledge.
• Familiarity with CRM/Project Management systems is a plus.

Responsibilities

• Handle bookkeeping duties including invoicing, debt chasing and reporting.
• Oversee office management tasks and petty cash.
• Act as first point of contact for clients and stakeholders, both in person and on phone.
• Provide general admin support and CRM updates as needed.

Skills

Xero

Office Admin

Payroll basics

CRM/PM systems

Communication

Job description

About the Company:

Small Town Planning consultancy located in the inner South East suburbs of Melbourne. The role will suit someone who enjoys a small team environment and wants to contribute to a positive culture.

About the role:

You will be the sole accounts and administrative support for an office of 6, so will be heavily relied upon by your colleagues and Director. There is some flexibility in days and hours, but approximately 22 hours per week.

Being sole administrator, the position will include a broad range of responsibilities:

• Bookkeeping duties - invoicing, chasing debtors, provide weekly and monthly financial reports (cashflow, debtors report, chargeable hours etc) bank reconciliations, manage expense claims, prepare payroll and leave entitlements, quarterly BAS. Utilisation of Xero and CRM/Project Management system.
• Office management including stationery orders, building maintenance and petty cash
• Reception duties - being the first point of contact for clients, councils and other stakeholders both on the telephone and in person
• General administration support, CRM updates, manage queries, research information, produce letters for the team etc

About you:

This position will suit a proactive administration professional. Ideally you will have worked in a similar small office environment as the 'go-to' for all support. You will enjoy connecting with people, contributing to a positive culture and the social aspects of a small business!

You will ideally have:

• Accounts entry and office management experience for a small business
• Xero and Advanced level of Microsoft Office and be IT savvy
• Experience using a CRM / Project Management system beneficial
• A high level of communication skills, verbal and written
• The ability to use your initiative and work autonomously
• Excellent organisation and time management skills
• A positive upbeat manner and the desire to contribute to team culture