Administration & Accounts Coordinator

Coadys Personnel Consultants; Sydney; On-site; AUD 70,000 - 80,000; Part time

Job summary

Coadys Personnel Consultants is assisting a well-established Australian family-owned food manufacturer with an on-site part-time administrator in Mt Kuring-gai. The role covers HR, payroll, accounts and operations support in a small, proactive team.

You will handle phones, emails, documentation, and onboarding while assisting with payroll and supplier payments. Prior payroll/accounting exposure is highly valued.

Qualifications

• Experience in administration, office coordination or similar roles.
• Strong organisational skills and attention to detail.
• Experience assisting with payroll and accounts administration is desirable.
• Experience using Xero or similar accounting software.
• Proficient with Microsoft Office including Outlook, Word and Excel.

Responsibilities

• Manage incoming correspondence, filing, records and documentation.
• Coordinate onboarding and employment documentation for new staff.
• Assist with payroll preparation and timesheet coordination.
• Support accounts payable and accounts receivable functions.
• Follow up on outstanding payments and maintain HR records.
• Provide day-to-day administrative support across multiple departments.

Skills

Administration experience

Office coordination

Payroll assistance

Xero experience

MS Office suite

Tools

Xero

Microsoft Office

Excel

Outlook

Word

Job description

Our client is a well-established Australian family-owned food manufacturing business of premium food products. With ongoing growth of their business across multiple locations, they are seeking an organised and proactive administrator to join their small & dynamic team at their Head Office located at Mt Kuring-gai.

Reporting to management, this is a varied role covering administration support for HR, payroll, accounts and operations. Your responsibilities will include:

• Managing correspondence, filing, records and business documentation
• Coordinating new employee onboarding and employment documentation
• Assisting with payroll preparation and timesheet coordination
• Assisting accounts payable and accounts receivable functions
• Following up on outstanding payments
• Maintaining employee records and HR administration
• Supporting operational managers with administrative tasks and reporting

Our client is a well-established Australian family-owned food manufacturing business of premium food products. With ongoing growth of their business across multiple locations, they are seeking an organised and proactive administrator to join their small & dynamic team at their Head Office located at Mt Kuring-gai.

Reporting to management, this is a varied role covering administration support for HR, payroll, accounts and operations. Your responsibilities will include:

• Handling phones & emails
• Managing correspondence, filing, records and business documentation
• Coordinating new employee onboarding and employment documentation
• Preparing documents
• Assisting with payroll preparation and timesheet coordination
• Assisting accounts payable and accounts receivable functions
• Following up on outstanding payments
• Maintaining employee records and HR administration
• Supporting operational managers with administrative tasks and reporting
• Providing day-to-day administrative support across multiple departments

To be successful in this role, you will have:

• Previous experience in an administration, office coordinator or similar role
• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• Experience assisting with payroll and accounts administration is highly regarded
• Experience in Xero or similar accounting software
• Proficient in Microsoft Office including Outlook, Word and Excel
• Ability to multitask and manage competing priorities
• A positive, team-focused attitude and willingness to assist wherever required

This is a part time permanent office base role Mondays to Thursdays with standard hours being 8.00am to 4.00pm. The salary guide is $70,000 - $80,000 + Super pro-rata. Please note training will be provided in the specifics of the role.

Please note only shortlisted candidates will be contacted.