Office Administrator (Part-Time)

Cogency Australia; Melbourne; Hybride; AUD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Hybrid work

Résumé du poste

Cogency Australia, a growing Melbourne-based consultancy within the RSK Group, seeks an Office Administrator to support day-to-day operations and office management. You will assist with finance support, people activities, onboarding, records, and high-quality admin processes.

In this hybrid role, you will collaborate with Directors and teams to ensure smooth client projects, governance, and communications while contributing across multiple business areas in a fast-paced environment.

Qualifications

• Experienced and qualified administrator or business support professional.
• Experience working in Australian professional services firms (ideally a small business).
• Highly organised and detail-oriented with ability to manage competing priorities.

Responsabilités

• Coordinate day-to-day business administration and monitor the office inbox.
• Support timesheet administration, invoice coordination, debtor follow-up and reporting.
• Maintain electronic filing systems, templates and business records.
• Prepare employment agreements and support onboarding activities.
• Maintain employee records and support people administration activities.
• Coordinate training and compliance administration.
• Coordinate meetings, calendars and general business administration activities.
• Update project and proposal information within business systems.
• Prepare NDAs and other business documentation.
• Maintain project, proposal and business registers.
• Follow up actions, deadlines and information requests.
• Assist with purchasing and general finance administration activities.
• Coordinate travel, accommodation and team logistics.
• Organise team meetings, seminars and social events.
• Manage office supplies, purchasing activities, facilities and supplier relationships.
• Assist with website content updates and business communications, as required.
• Support internal communications and administrative activities across the business.

Connaissances

Microsoft Office

Communication

Organised

Detail-oriented

Independent work

Outils

Microsoft Office

Description du poste

• Support our day-to-day operations
• Melbourne-based, hybrid work opportunity
• Opportunities to expand in both hours and responsibility

THE OPPORTUNITY

We're looking for an Office Administrator to join our growing team and help keep the business running smoothly behind the scenes.

At Cogency, we help clients make complex projects simpler. Working across renewable energy, sustainable development, clean technology and the circular economy, we're passionate about creating positive outcomes for communities, the climate and the environment. This is a varied and hands-on role that will support the day-to-day operation of the business.

You’ll work closely with our Directors and team to coordinate administration, office management, finance support and people-related activities, helping ensure our consultants can focus on delivering great outcomes for clients.

As a small and growing consultancy, this role offers genuine variety and the opportunity to contribute across many aspects of the business. As part of the RSK Group, you'll enjoy the opportunity to contribute within a close-knit, purpose-led consultancy while benefiting from the backing, resources and opportunities that come with being part of a larger international organisation.

YOUR ROLE

You will:

• Coordinate day-to-day business administration and monitor the office inbox
• Support timesheet administration, invoice coordination, debtor follow-up and reporting
• Maintain electronic filing systems, templates and business records
• Prepare employment agreements and support onboarding activities
• Maintain employee records and support people administration activities
• Coordinate training and compliance administration
• Coordinate meetings, calendars and general business administration activities
• Update project and proposal information within business systems
• Prepare NDAs and other business documentation
• Maintain project, proposal and business registers
• Follow up actions, deadlines and information requests
• Assist with purchasing and general finance administration activities
• Coordinate travel, accommodation and team logistics
• Organise team meetings, seminars and social events
• Manage office supplies, purchasing activities, facilities and supplier relationships
• Assist with website content updates and business communications, as required
• Support internal communications and administrative activities across the business.

WHAT WE'RE LOOKING FOR

You are:

• An experienced and qualified administrator or business support professional with experience working in Australian professional services firms (ideally a small business)
• Highly organised, detail-oriented and able to manage competing priorities
• A confident communicator who enjoys working with people
• Proactive, resourceful and comfortable working independently
• Someone who takes ownership and follows tasks through to completion
• Confident using Microsoft Office and learning new systems
• Professional, approachable and service-oriented
• Excited to be part of a collaborative, purpose-led and growing consultancy.

ABOUT US

At Cogency, an RSK Group company, we specialise in planning and engagement for renewable energy, clean tech, property, and circular economy projects across Australia.

We work with some of the country’s leading energy developers, government agencies, and regional communities - placing collaboration, trust, and tailored engagement at the centre of every project. We are known for our integrity, innovation, and commitment to projects that make a difference to communities and the environment.

At Cogency, we value team members who are client-focused, adaptable, and collaborative - people who build strong relationships, think strategically, communicate with empathy, and take pride in producing high-quality work.

We look for professionals who bring integrity, initiative, and sound judgement to our work, and who thrive in a fast-paced, purpose-driven environment.