Administrative Assistant – Part-time

Sustainable; Brisbane; Hybride; AUD 30 000 - 39 000; Temps partiel

Résumé du poste

Sustainable Pty Ltd in Karana Downs (QLD) is seeking a motivated Administrative Assistant to join our head office on a part-time basis. You will provide direct support to the CEO, coordinate with staff and partners, and manage a range of office administration tasks to keep our projects on track.

The role requires 2+ years in a similar position, a valid driver’s licence, and a commitment of at least 24 hours per week.

Qualifications

• 2+ years of experience in a similar admin role.
• Be available to work a minimum of 24 hours per week.
• Must have a valid driver’s licence and own transport.
• Friendly, organised, proactive and able to learn in a small team.
• MYOB data entry experience would be beneficial.

Responsabilités

• Answering and transferring phone calls.
• Sending and responding to emails, including inbox management.
• Hard copy and digital filing and archiving of documents.
• CEO personal assistance (appointments, folders, etc.).
• Prepare and format proposals, documents, spreadsheets and reports.
• Liaise with suppliers, partners and clients.
• Assist team with administrative duties and office supplies management.
• General cleaning and ad hoc admin duties as required.

Connaissances

Verbal & written communication

Organised admin skills

MS Office proficiency

Multitask & deadlines

Team player

Attention to detail

Positive attitude

Formation

Certificate III in Business Administration

Outils

MYOB

Description du poste

We are seeking a motivated, organised and reliable person to join our Team part-time as an Administrative Assistant at our head office in Karana Downs (4306).

About us:

Sustainable Pty Ltd is a small Design & Construction company with over 40 years’ experience in delivering award-winning, design-led sustainable homes across south-east Queensland and northern NSW.

About the Role:

This position requires someone who is passionate about office administration as direct multi-skilled support to the Sustainable® CEO, colleagues and company projects.

General day-to-day duties include (but not limited to):

• Answering and transferring phone calls
• Sending and responding to emails (including shared inbox management)
• Hard copy and digital document filing and archiving
• CEO personal assistance (e.g., booking appointments/meetings, preparing folders, etc.)
• Assist in preparing and formatting proposals, documents, spreadsheets and generating reports
• Liaising with internal and external parties (e.g., suppliers, business partners, Clients, etc.)
• Assisting team members with administrative duties, as required
• Manage office supplies inventory, inventory orders and post-office mail pick-up
• General cleaning and other ad hoc administrative duties, as required

Role Requirements:

• 2+ years of prior experience in a similar role will be looked upon favourably (*MYOB data entry experience would be beneficial, though not required to apply)
• Be available to work normal business hours and a minimum of 24-hours per week
• Must have a valid driver's license and your own reliable vehicle / transport (*Please note, there is no public transport near us)
• Someone with a friendly and positive outlook, an organised and self-motivated disposition and a focused willingness to learn and contribute within a small team environment

Role Qualities we are looking for:

• Strong verbal and written communication skills
• Organised business administration skills with attention to detail
• Strong computer literacy, particularly Microsoft Office Suite (Word, Excel, Outlook, OneDrive, etc.) and related software / technology
• Capable of working unsupervised and within a small team environment
• Capacity to multitask, handle pressure, work to deadlines and prioritise tasks
• Passionate commitment to assist and help grow the business
• Award wages and entitlements
• Career growth prospects / Permanent and long-term employment potential
• *Opportunity to develop career credentials by completing a Certificate III in Business Administration (or similar) whilst working and getting paid, if interested

*Please do not apply if you are not self-motivated and averse to office management, filing, multitasking and providing staff support as this role will not be for you.

*NB: Age is not a barrier

Please note, only shortlisted candidates will be contacted.

ABN: 67 103 499 047
BSA Licence Number: 1039710