Office Administrator and Receptionist

Majer Recruitment; Brisbane; On-site; AUD 48,000 - 56,000; Full time

Benefits offered by this job

Paid day off monthly

Onsite parking

Public transport access

Great culture & scope for growth

Job summary

Majer Recruitment is seeking an Office Administrator and Receptionist for a busy Brisbane centre. You’ll be at the heart of the accounts and administration, keeping processes running smoothly and liaising with tenants and internal teams.

No accounts experience is required—training and support are provided. This hands-on role includes invoicing, payments, and debt follow-up, with an 8:00 am–5:00 pm schedule and onsite parking.

Qualifications

• Strong administration skills and confidence working with financial information.
• Excellent attention to detail and accuracy.
• Ability to prioritise tasks and meet deadlines.
• Clear communication and a professional, approachable manner.
• Proactive attitude and willingness to support a small team.
• Experience in property, retail or shopping centres is advantageous.

Responsibilities

• Liaising with tenants and internal teams on accounts and administrative matters
• Preparing and issuing monthly rental invoices
• Processing tenant rental payments and maintaining accurate records
• Assisting with accounts payable and invoice processing
• Preparing monthly accruals, revised forecasts and cash flow forecasts
• Reconciling bank and tenant accounts
• Managing debtor collections and following up outstanding payments
• Providing reception cover when required

Skills

Administration skills

Financial data handling

Attention to detail

Time management

Communication skills

Proactive attitude

Property/retail experience

Job description

About the Organisation...

Join a leader in their field, an organisation that manages of Australia’s largest privately owned shopping centre portfolios. Known for their exceptional culture, strong staff retention, and genuine career development opportunities, this organisation offers a supportive environment where employees are truly valued. Conveniently located in Brisbane’s South, this role offers onsite parking and easy access to public transport. As an added bonus - enjoyone PAID day off every month!

About the role ..

Looking for a role with real variety and responsibility? As Office Administrator and Receptionist, you’ll be at the heart of the centre’s accounts and administration, keeping everything running smoothly. No accounts experience? No problem. If you’re keen to learn, you’ll be supported to grow. This is a hands‑on position with regular interaction with tenants and internal stakeholders.

Your responsibilities will include:

• Liaising with tenants and internal teams on accounts and administrative matters
• Preparing and issuing monthly rental invoices
• Processing tenant rental payments and maintaining accurate records
• Assisting with accounts payable and invoice processing
• Preparing monthly accruals, revised forecasts and cash flow forecasts
• Reconciling bank and tenant accounts
• Managing debtor collections and following up outstanding payments
• Providing reception cover when required

Working hours: 8:00 am–5:00 pm with an hour lunch.

About You…

You’re an organised, detail-focused administration professional who enjoys taking ownership of your work. You may already be in a similar position or be ready to step into a broader coordination role.

You’ll bring:

• Strong administration skills and confidence working with financial information
• Excellent attention to detail and a commitment to accuracy
• The ability to prioritise tasks and meet competing deadlines
• Clear communication skills and a professional, approachable manner
• A proactive attitude and willingness to support a small team
• Experience in property, retail or shopping centres would be advantageous

What’s in it for You?

• An additional paid day off every month
• Onsite parking and easy access to public transport
• A varied role combining accounts, reporting and administration
• Ownership of your responsibilities within a small, collaborative team
• A positive workplace culture with strong staff retention
• Opportunities to build your skills and progress your career

Please note that only shortlisted candidates will be contacted.

Additional information

• 1 PAID day off per month!
• Southside location + onsite parking
• Great culture & Scope for growth

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