Receptionist / Administrator

Humanology; Adelaide; On-site; AUD 65,000 - 75,000; Full time

Job summary

Humanology in Flinders Park, Adelaide, is seeking a friendly receptionist who doubles as an administrator to support the operations of the business. You will welcome visitors, answer calls, and help prepare documentation while assisting the team with daily tasks.

The role suits someone with 1–2 years of receptionist experience, strong Office 365 skills (Outlook, Word, Excel), excellent communication, and good time management. A proactive, discreet approach to confidential information is valued.

Qualifications

• 1–2 years of reception experience.
• Proficient with Office 365 (Outlook, Word, Excel).
• Excellent written and verbal communication.
• Strong time management and deadlines discipline.
• Attention to detail for accurate documentation.
• Strong organisational and planning abilities.
• Proactive, able to work without supervision.
• Able to handle confidential information.
• Cash handling and EFTPOS processing experience.

Responsibilities

• Greet visitors and direct calls, liaising with the team.
• Assist clients, suppliers and stakeholders with enquiries.
• Set up and clear rooms and manage sign-in processes.
• Produce documentation in a timely manner and proofreading.
• Complete government lodgements and paperwork submissions.
• Assist with press notices and acknowledgement cards.
• Carry out general cleaning duties as required.

Skills

Reception experience

Office 365

Communication skills

Time management

Attention to detail

Organisational skills

Proactive / self-directed work

Confidential handling

Cash handling / EFTPOS

Tools

Office 365

MYOB

Job description

Permanent, full-time opportunity based in Flinders Park Excellent opportunity to progress your career with a growing organisation $65,000 – $75,000 plus superannuation

About the Opportunity

This is more than your average Receptionist role. As a capable administrator, in this role, you are the first person to greet visitors who either visit the company in person or make contact via telephone. In addition, you will assist the team to provide critical support to the operations of the business.

Your tasks will include Reception duties such as (but not limited to):

• Welcoming all visitors and liaising with the wider team
• Answering and directing phone calls
• Assisting clients, suppliers and other stakeholders with their enquiries
• Setting up and clearing rooms and sign-in processes
• Collection of service support documentation
• Housekeeping of visitors room, in conjunction with other staff

Your administrative support tasks will include:

• Producing documentation in a timely manner and proofreading
• Account data entry
• Lodgement of paperwork to government bodies
• Assisting with preparation of press notices, return thanks cards and other documentation
• Cleaning duties as required

In this role, you may be required to be available Saturday morning 8am – 12.30pm and may be required to work public holidays

About You

First and foremost, you love interacting with people and are engaging, helpful and friendly. You will love a challenge and enjoy building great working relationships with internal stakeholders and clients.

To succeed in this role, you will need the following skills and attributes:

• 1-2 years’ reception experience
• Working knowledge of Office 365 programs (including Outlook, Word and Excel)
• Excellent written and verbal communication skills
• Great time management skills and the ability to meet deadlines
• Strong attention to detail skills with a focus on ensuring accurate preparation of documentation
• Strong organisational and planning skills
• A proactive approach and the ability to work unsupervised
• Able to handle confidential requests and information
• Accurate cash handling and EFTPOS processing experience

This role will suit you if you have a discerning eye for visual detail and if you can back this up with intermediate desktop publishing skills – even better!

While not essential, it would be great if you had:

• Experience with MYOB or similar
• The ability to write in a second language

You will be asked to complete a short task using Office 365 when you attend the office for your face-to-face interview.

About Our Client

Our client is a long-standing, South Australian and family-owned business located in Adelaide's Western suburbs. They pride themselves in providing a professional and welcoming environment for their employees.

Applications will remain open until a suitable candidate is appointed.