Administration Coordinator

R.W.Corkery & Co; Willoughby City Council; Hybrid; AUD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid flexibility

Immediate start

Full-time permanent

Supportive team culture

Exposure across administration and ops

Process ownership opportunities

Job summary

R.W. Corkery & Co is seeking an Administration Coordinator to support administration, business operations, client services, systems, accounts support and internal initiatives.

This role offers hybrid flexibility and an immediate start, working with a team of experienced consultants to keep the business running smoothly. The role includes managing inboxes, travel arrangements, invoicing support, onboarding, records management, and facilities coordination, with opportunities to drive process

Qualifications

• Experience in administration, office coordination or business support.
• Highly organized with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and business systems.
• Detail-oriented with a commitment to quality.
• Proactive, problem-solver who takes initiative.

Responsibilities

• Managing multiple inboxes and responding to enquiries.
• Coordinating travel, accommodation, conferences and training.
• Supporting invoicing, expenses and client billing processes.
• Assisting with onboarding, compliance and internal systems administration.
• Maintaining company records, registers and documentation.
• Supporting document formatting and quality control.
• Coordinating facilities, equipment and supplier relationships.
• Assisting with events and internal communications.
• Supporting process improvement and admin projects.
• Providing general administrative support across the business.

Skills

Administration

Office coordination

Communication

Microsoft Office

Tools

Business systems

Invoicing software

Job description

Keep the business running behind the scenes.

If you're the kind of person who notices when a process could be improved, enjoys bringing order to moving parts, and takes pride in helping others succeed, we'd love to hear from you.

We're looking for an Administration Coordinator to become a key member of our team. This is a varied role providing support across administration, business operations, client services, systems, accounts support and internal initiatives. You'll play an important role in keeping our business running smoothly while supporting a team of highly experienced consultants and leaders.

This is an immediate start opportunity for the right candidate.

What's in it for you?

• $70,000 - $75,000 + super
• Immediate start available
• Full-time permanent position
• Hybrid flexibility available
• Supportive and collaborative team culture
• Diverse role with exposure across administration, operations and business support
• Opportunity to take ownership of processes and make a genuine impact

About the Role

As our Administration Coordinator, you'll be a central point of support across the business, helping ensure our people, systems and processes operate efficiently.

Your responsibilities will include:

• Managing multiple inboxes and responding to enquiries
• Coordinating travel, accommodation, conferences and training
• Supporting invoicing, expenses and client billing processes
• Assisting with onboarding, compliance and internal systems administration
• Maintaining company records, registers and documentation
• Supporting document formatting and quality control
• Coordinating office facilities, equipment and supplier relationships
• Assisting with company events, communications and internal initiatives
• Supporting administration projects and process improvements
• Providing general administrative support across the business

About You

We're looking for someone who is organised, proactive and enjoys taking ownership of their work.

You will:

• Have previous experience in administration, office coordination or business support
• Be highly organised and able to manage competing priorities
• Have excellent written and verbal communication skills
• Be confident using Microsoft Office and business systems
• Have strong attention to detail and a commitment to quality
• Take initiative and enjoy solving problems
• Be professional, reliable and adaptable
• Enjoy supporting others and contributing to a positive team culture

A great fit for this role will:

• Act with Integrity in everything they do
• Build Trusted Partnerships with colleagues, clients and stakeholders
• Challenge Themselves to Learn & Innovate by continuously improving processes and systems
• Own the Outcome and take pride in seeing tasks through to completion
• Deliver Technical Excellence through accurate, high-quality work
• Support Each Other to Succeed and contribute positively to our team culture

About Us

R.W. Corkery & Co. is a leading environmental and planning consultancy, providing specialist advice across a range of projects throughout Australia.

We pride ourselves on delivering high-quality outcomes for our clients while maintaining a supportive, professional and values-driven workplace. Our people are at the heart of our success, and we're committed to creating an environment where everyone can learn, grow and contribute.