Dynamic Office & Project Admin (Flexible Hours)

Hadeconsulting; Traralgon; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Modern office in central Traralgon

Long-term career opportunities

Job summary

Hade Consulting, a civil and structural engineering consultancy based in Traralgon, seeks an experienced administrator/Personal Assistant to support the Director and the wider team. You will manage emails, diaries, and client communications while handling project folders, reports and tender submissions.

The role offers flexible working arrangements within a modern, central Traralgon office and opportunities for long-term career development in a growing consultancy.

Qualifications

• Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Confidence communicating with clients, suppliers and professional stakeholders
• Experience using Microsoft Outlook, Word, Excel and electronic filing systems
• The ability to work independently while supporting a collaborative team environment
• A professional and proactive approach to problem solving
• The ability to manage confidential information appropriately
• A willingness to learn and contribute to business improvement initiatives

Responsibilities

• Assisting with email management, correspondence, follow-ups and diary coordination
• Scheduling meetings and coordinating staff and client availability
• Answering calls and responding to routine enquiries
• Providing administrative and personal assistant support to the Director
• Preparing, formatting, issuing and filing reports, proposals, letters and business documents
• Setting up and maintaining project folders, records and correspondence
• Assisting with tender, proposal and quotation submissions
• Supporting client communications and follow-up activities
• Maintaining document control, business records and administrative registers
• Assisting with invoice processing, accounts administration and purchasing activities

Skills

Organisational skills

Communication

MS Office

Independent worker

Confidentiality

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Hade Consulting, a civil and structural engineering consultancy based in Traralgon, seeks an experienced administrator/Personal Assistant to support the Director and the wider team. You will manage emails, diaries, and client communications while handling project folders, reports and tender submissions.

The role offers flexible working arrangements within a modern, central Traralgon office and opportunities for long-term career development in a growing consultancy.