Office Coordinator / Project Support

Prolec and Data; City of Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Prolec & Data is seeking a hands-on office administrator to support two Directors and site staff across Melbourne-based commercial, retail and construction projects. You will handle day-to-day office tasks, project paperwork, supplier follow-ups and basic costing, with opportunities to grow as the company expands.

This role suits someone organised, reliable, and comfortable in a small team, capable of juggling multiple tasks and communicating confidently with builders, suppliers, clients and

Qualifications

• Organised and reliable and able to manage several tasks at once.
• Confident speaking with builders, suppliers, clients and tradespeople.
• Comfortable using email, Microsoft Outlook, Word and Excel.
• Experience with an electrical contractor, builder or other trade-based business is advantageous.
• Experience with Tradify, Xero or similar software would be helpful but not essential.

Responsibilities

• General office administration
• Assisting with project paperwork and documentation
• Following up suppliers and deliveries
• Assisting with quotes and variations
• Keeping project folders, drawings and documents organised
• Assisting with staff paperwork and timesheets
• Basic job costing and accounts administration
• Answering phone calls and emails
• Helping organise materials, site information and project requirements
• Assisting the Directors with day-to-day tasks

Skills

General office administration

Multi-tasking

Communication with builders/suppliers/

Email management

Tools

Tradify

Xero

Outlook

Word

Excel

Job description

This is a hands-on role working closely with the two Directors and site staff. You will help with the day-to-day running of the office and projects for a growing electrical contracting business working across commercial, retail and construction projects throughout Melbourne.

Key responsibilities

General office administration

Assisting with project paperwork and documentation

Following up suppliers and deliveries

Assisting with quotes and variations

Keeping project folders, drawings and documents organised

Assisting with staff paperwork and timesheets

Basic job costing and accounts administration

Answering phone calls and emails

Helping organise materials, site information and project requirements

Assisting the Directors with day-to-day tasks

About you

Organised and reliable

Good at following things up

Comfortable working in a small team

Confident speaking with builders, suppliers, clients and tradespeople

Able to manage several tasks at once

Comfortable using email, Microsoft Outlook, Word and Excel

Experience working with an electrical contractor, builder or other trade-based business would be a big advantage

Experience with Tradify, Xero or similar software would also be helpful, but is not essential

Small and friendly team

Modern office and warehouse

Variety of work

Direct involvement with the owners of the business

Opportunity to grow with the company

About us

Prolec & Data is a growing electrical contracting business working across commercial, retail and construction projects throughout Melbourne.