Office Administrator

Hymans Valuers and Auctioneers; Sydney; Hybrid; AUD 36,000 - 44,000; Part time

Job summary

Hymans Valuers and Auctioneers in Sydney CBD is seeking an Office Administrator for a permanent part-time role (24 hours per week). The position supports a team, with office-based and remote work, and involves a varied array of tasks supporting our valuation teams nationally.

You will manage scheduling, onboarding, data entry in our job management system, client invoicing and CRM maintenance, plus general office duties.

Qualifications

• Excellent time management, multi-tasking and prioritisation.
• Exceptional Outlook, Excel and Word skills.
• Great verbal and written communication skills.
• Comfortability with IT troubleshooting (with the support of our offsite IT provider).
• Ability to work effectively with minimal supervision, demonstrated in a previous role.
• A preparedness to be accountable and take full responsibility for completion of allocated tasks.

Responsibilities

• Assist with maintaining the efficient running our Sydney office.
• Onboarding of new staff.
• Registering details of new assignments in our job management system, and keeping the system up to date.
• Typing & formatting Microsoft Word and Excel files.
• Update client contact details in the Hymans CRM system.
• Preparation of client invoices.
• Electronic filing of correspondence, valuation reports and other information.
• Running general errands, such as collecting mail; and
• Other general office administrative duties including answering phone calls.
• Largely autonomous role;
• Mentoring and career growth;
• Central CBD location;
• Flexibility to work from home 1 day a week (after training completed);
• 24 hours can be worked over 3 or 4 days;

Skills

Time management

Multi-tasking

Prioritisation

Outlook

Excel

Word

Verbal communication

Written communication

IT troubleshooting

Independent working

Tools

Outlook

Excel

Word

Job description

Hymans Valuers and Auctioneers – Sydney CBD NSW

Hymans has been committed to achieving the most effective outcome from the valuation, management and disposal of our clients' properties and assets for over 40 years making us one of Australia's best known and trusted valuation and asset disposal companies. Our offices are located in Sydney, Melbourne, Gold Coast and Brisbane, with national coverage.

We are seeking an Office Administrator to join our Sydney team in a permanent part-time position of 24 hours per week (flexible). The role operates within the support of a team both office based and remote and involves an interesting and varied array of tasks supporting our valuation teams, nationally.

Qualifications & experience

• Excellent time management skills, ability to multi-task and prioritise work;
• Exceptional Outlook, Excel and Word skills with demonstrated experience;
• Great verbal and written communication skills;
• Comfortability with IT troubleshooting (with the support of our offsite IT provider); and
• Ability to work effectively with minimal supervision, demonstrated in a previous role; and
• A preparedness to be accountable and take full responsibility for completion of allocated tasks.

Tasks & responsibilities

• Assist with maintaining the efficient running our Sydney office;
• Onboarding of new staff;
• Registering details of new assignments in our job management system, and keeping the system up to date;
• Typing & formatting Microsoft Word and Excel files;
• Update client contact details in the Hymans CRM system;
• Preparation of client invoices;
• Electronic filing of correspondence, valuation reports and other information;
• Running general errands, such as collecting mail; and
• Other general office administrative duties including answering phone calls.
• Largely autonomous role;
• Mentoring and career growth;
• Central CBD location; and
• Flexibility to work from home 1 day a week (after training completed);
• 24 hours can be worked over 3 or 4 days; and