Office Administrator

Rapid Premix Pty Ltd; Melbourne; Sur place; AUD 52 000 - 65 000; Plein temps

Résumé du poste

Rapid Premix Pty Ltd in Melbourne is seeking an organised Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day.

This varied role covers general administration, invoicing, data entry and customer communications, with opportunities to contribute to process improvement and CRM updates.

Ideal candidates are detail-oriented, proactive and able to work independently in a fast-paced environment, with experience in Xero or MYOB valued.

Qualifications

• Strong organisational skills and attention to detail.
• Clear, professional written and verbal communication.
• Confidence using Microsoft Outlook, Word and Excel.
• Able to prioritise tasks and work independently in a fast-paced environment.
• Discretion when handling confidential and financial information.
• Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded.
• Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage.

Responsabilités

• Provide general administrative and operational support to the team
• Manage emails, phone calls and general correspondence
• Maintain accurate records, files and documentation
• Assist with data entry, reporting and document preparation
• Coordinate schedules, appointments and meetings as required
• Monitor office supplies and help keep the office organised
• Support the sales team with reporting, CRM updates and customer communications
• Assist with processing customer orders and keeping order records up to date
• Liaise with customers, internal staff and suppliers in a professional and friendly manner

Connaissances

Organisational skills

Attention to detail

Professional communication

Microsoft Excel

MS Outlook

Data entry

Independence

Outils

Xero

MYOB

CRM system

Microsoft Office

Description du poste

We're looking for an organised and reliable Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day. This is a varied role covering general administration, sales support and accounts, ideal for someone who enjoys being the go-to person in a busy team.

Key responsibilities

General administration

• Provide general administrative and operational support to the team
• Manage emails, phone calls and general correspondence
• Maintain accurate records, files and documentation
• Assist with data entry, reporting and document preparation
• Coordinate schedules, appointments and meetings as required
• Monitor office supplies and help keep the office organised
• Support the sales team with reporting, CRM updates and customer communications
• Assist with processing customer orders and keeping order records up to date
• Liaise with customers, internal staff and suppliers in a professional and friendly manner

Accounts and invoicing

• Assist with processing orders, invoices and other administrative paperwork
• Support invoicing and help ensure delivery dockets match customer accounts
• Liaise with customers and suppliers about payments, account terms and outstanding balances

Operations and improvement

• Support management with day-to-day operational tasks and special projects
• Identify opportunities to improve administrative processes and workflow

About you

• Strong organisational skills and attention to detail
• Clear, professional written and verbal communication
• Confidence using Microsoft Outlook, Word and Excel
• Able to prioritise tasks and work independently in a fast-paced environment
• A practical, helpful attitude and willingness to learn
• Discretion when handling confidential and financial information
• Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded
• Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage

About us

Rapid Premix is a Pakenham-based concrete supplier providing premixed concrete to builders, contractors and civil projects across Melbourne. We pride ourselves on reliable service, quality product and strong customer relationships.

A supportive, down-to-earth team

A varied role with exposure to sales, accounts and operations

Ongoing training and the opportunity to grow with the business