Administration Officer

seek.com.au; City of Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Pro Line is a specialist supplier of trenchless technology products and equipment, helping contractors, councils and utilities repair and install underground pipes without the cost and disruption of digging across Australia and New Zealand.

We are looking for a reliable, organised admin officer to support day-to-day administration, quotes and invoicing, freight coordination, and general office duties, with training and opportunities to grow your skills and career.

Qualifications

• Experience in office administration or similar role is preferred
• Experience raising invoices/quotes in accounting software such as Xero is an advantage
• Strong organisational skills with excellent attention to detail
• Confident written and verbal communication
• Ability to manage competing priorities and meet deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Responsibilities

• Office administration and general clerical duties
• Preparation of Quotes & Invoicing
• Coordinate freight, courier, and delivery arrangements with freight forwarder and customers
• Manage incoming calls, emails, and general office correspondence
• Assist with reordering stock based on inventory levels
• Support continuous improvement of office systems and processes
• Undertake other duties as reasonably required by the business

Skills

Microsoft Office

Invoicing

Xero

Communication

Organization

Tools

Excel

Word

Outlook

Job description

We are looking for a reliable, organised and proactive admin officer to join our growing trenchless supply business. This is an important role supporting the day-to-day administration of the business. It will suit someone who is highly organised and looking for an opportunity to grow their skills and career with us. You'll work closely with different parts of the business and gain exposure to everything from finance systems through to sales and logistics.

Ideally, we're looking for someone who can start immediately, but we're happy to wait for the right candidate.

Key responsibilities

Office administration and general clerical duties

Preparation of Quotes & Invoicing

Coordinate freight, courier, and delivery arrangements with freight forwarder and customers

Manage incoming calls, emails, and general office correspondence

Assist with reordering stock based on inventory levels

Support continuous improvement of office systems and processes

Undertake other duties as reasonably required by the business

About you

Previous experience in an office administration, admin assistant, or similar role is preferred but not essential — full training and support will be provided

Experience raising invoices/quotes with accounting software such as Xero an advantage

Strong organisational skills with excellent attention to detail

Confident communicator, both written and verbal

Ability to manage competing priorities and meet deadlines

Proficient in Microsoft Office (Word, Excel, Outlook)

A proactive, team-oriented approach with a willingness to support the wider team

About us

Pro Line is a specialist supplier of trenchless technology products and equipment, helping contractors, councils and utilities repair and install underground pipes without the cost and disruption of digging. With customers across Australia and New Zealand, we've built a strong reputation for quality products, practical advice and genuine customer support. Pro Line is a growing business, and as the company expands, there is real potential for this role to take on greater responsibility and scope over time, with opportunities to develop skills across operations, sales support, and business administration.