Operations & Sales Support Specialist

Rapid Premix Pty Ltd; Melbourne; On-site; AUD 52,000 - 65,000; Full time

Job summary

Rapid Premix Pty Ltd in Melbourne is seeking an organised Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day.

This varied role covers general administration, invoicing, data entry and customer communications, with opportunities to contribute to process improvement and CRM updates.

Ideal candidates are detail-oriented, proactive and able to work independently in a fast-paced environment, with experience in Xero or MYOB valued.

Qualifications

• Strong organisational skills and attention to detail.
• Clear, professional written and verbal communication.
• Confidence using Microsoft Outlook, Word and Excel.
• Able to prioritise tasks and work independently in a fast-paced environment.
• Discretion when handling confidential and financial information.
• Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded.
• Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage.

Responsibilities

• Provide general administrative and operational support to the team
• Manage emails, phone calls and general correspondence
• Maintain accurate records, files and documentation
• Assist with data entry, reporting and document preparation
• Coordinate schedules, appointments and meetings as required
• Monitor office supplies and help keep the office organised
• Support the sales team with reporting, CRM updates and customer communications
• Assist with processing customer orders and keeping order records up to date
• Liaise with customers, internal staff and suppliers in a professional and friendly manner

Skills

Organisational skills

Attention to detail

Professional communication

Microsoft Excel

MS Outlook

Data entry

Independence

Tools

Xero

MYOB

CRM system

Microsoft Office

Job description

Rapid Premix Pty Ltd in Melbourne is seeking an organised Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day.

This varied role covers general administration, invoicing, data entry and customer communications, with opportunities to contribute to process improvement and CRM updates.

Ideal candidates are detail-oriented, proactive and able to work independently in a fast-paced environment, with experience in Xero or MYOB valued.