Admin & Finance Assistant

Midway Mini-Mix; Melbourne; Sur place; AUD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Onsite parking

Résumé du poste

Midway Concrete is seeking an Administrative & Finance Assistant to join the Head Office team in Laverton North. This role blends office administration, financial support and operations coordination to support a busy Victorian business.

You will report to the Finance Team and contribute across finance, operations and customer service, with daily tasks spanning records management, invoicing, supplier queries and sales support.

Qualifications

• Experience in administration with exposure to finance or accounts.
• Experience using MYOB Exo or similar accounting software.
• Understanding of Accounts Payable and Accounts Receivable processes.
• Intermediate MS Office skills, particularly Excel, Word and Outlook.
• Excellent written and verbal communication skills.
• Outstanding organisational and time management abilities.
• Ability to manage competing priorities and meet deadlines.

Responsabilités

• Maintain office organisation, filing systems and document archiving.
• Process purchase orders and assist with AP/AR administration.
• Support month-end finance processes and reporting.
• Answer customer enquiries and coordinate documentation across sites.
• Assist Sales with quotations, bookings and record keeping.

Connaissances

Administration experience

Finance exposure

Accounts payable

Accounts receivable

Communication skills

Organisational skills

Time management

Attention to detail

Prioritisation

Customer-focused

Outils

MYOB Exo

Excel

Word

Outlook

Description du poste

Midway is one of the largest local independent supplier of concrete and quarry products in Victoria. We currently have four concrete plants in operation.

By joining Midway you will become part of a highly recognised and well-regarded Victorian Company with ongoing career and development opportunities.

We are seeking a motivated and organised Admin & Finance Assistant to join our Head Office team in Laverton North. This is a varied role that combines office administration, finance support and operational coordination, making it ideal for someone who enjoys working across multiple areas of a business and being an integral part of a collaborative team.

About the Role

Reporting to the Finance Team, you will play a key role in ensuring the smooth day-to-day operation of our office while providing valuable support across finance, operations and customer service.

No two days are the same, and you'll have the opportunity to contribute across a broad range of responsibilities.

Key Responsibilities

Office Administration

• Manage office organisation, filing systems and document archiving.
• Maintain electronic records and document management systems.
• Manage incoming correspondence, shared email inboxes and general enquiries.
• Coordinate incoming and outgoing mail.
• Maintain office presentation and ensure facilities remain professional and welcoming.
• Order stationery, office supplies and staff amenities.
• Liaise with cleaning contractors and organise minor office maintenance.
• Coordinate meeting room preparation and catering for meetings and staff events.
• Assist with company website and social media updates.

Finance Support

• Provide administrative support to the Finance team.
• Process purchase orders for incoming products and materials.
• Assist with Accounts Payable and Accounts Receivable administration.
• Support month-end finance processes and reporting.
• Assist with general finance and administration projects as required.

Operations & Customer Service Support

• Answer customer enquiries and overflow telephone calls.
• Coordinate collection and scanning of operational paperwork from concrete plants.
• Follow up outstanding dockets and documentation.
• Maintain company truck and driver records, including NHVR compliance documentation.
• Coordinate product testing bookings and maintain testing records.
• Provide administrative support to the Sales team, including quotations, bookings and record keeping.
• Assist with staff uniform orders and operational supply requests.

About You

We're looking for someone who enjoys working in a fast-paced environment and takes pride in being organised, proactive and dependable.

You will ideally have:

• Previous experience in administration with exposure to finance or accounts.
• Experience using MYOB Exo or similar accounting software.
• Understanding of Accounts Payable and Accounts Receivable processes.
• Intermediate Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent written and verbal communication skills.
• Outstanding organisational and time management abilities.
• High attention to detail and accuracy.
• The ability to manage competing priorities and meet deadlines.
• A positive, flexible attitude and willingness to assist across multiple business functions.
• A professional and customer-focused approach.

Why Join Midway Concrete?

• Diverse and rewarding role with variety every day.
• Supportive and collaborative team environment.
• Stable, well-established Victorian business.
• Opportunity to develop your administration and finance career.
• Convenient Laverton North Head Office location with onsite parking.

If you're an organised, enthusiastic team player looking for a role where you can make a genuine contribution across administration, finance and operations, we'd love to hear from you.