Office Administrator

Rezonate Recruitment; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Rezonate Recruitment in Melbourne is seeking experienced business support professionals with a background in the accounting industry. Roles include Administrator, Client Services Coordinator, Receptionist, Personal Assistant, Executive Assistant, Office Manager or Practice Manager.

You'll support accounting firms by managing client enquiries, onboarding, invoicing and document preparation, while keeping high standards of accuracy and timely delivery in a collaborative team environment.

Qualifications

• Previous experience in administration or business support.
• Experience within an accounting, tax, financial services or professional services firm.
• Excellent written and verbal communication skills.
• Attention to detail and strong organisational abilities.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office and administrative systems.

Responsibilities

• Providing administrative support to accountants, partners and advisory teams.
• Managing client enquiries, appointments and follow-ups.
• Preparing reports, letters and client documentation.
• Coordinating client onboarding and maintaining accurate client records.
• Managing workflow and monitoring key compliance deadlines.
• Preparing invoices, assisting with debtor management and accounts administration using Xero.
• Coordinating tax lodgement programs and monitoring deadlines.
• Assisting with BAS and IAS preparation and lodgements.
• Managing ATO correspondence and ASIC updates.

Skills

Administrative experience

Client services

Microsoft Office

Xero

MYOB

CAS/BGL360

FYI Docs

ATOmate

Attention to detail

Tools

Xero

MYOB

FYI Docs

ATOmate

Job description

Business Support Opportunities – Accounting Industry

Location: Melbourne | Full-Time Roles

About the Role

Are you an experienced business support professional with a background in the accounting industry?

Whether you're a skilled Administrator, Client Services Coordinator, Receptionist, Personal Assistant, Executive Assistant, Office Manager or Practice Manager - I'd love to hear from you.

I'm working closely with a range of high-performing accounting firms who are actively seeking confident, capable professionals to support their teams and keep things running smoothly.

Key Responsibilities

• Providing administrative support to accountants, partners and advisory teams
• Managing client enquiries, appointments, correspondence and follow-ups
• Preparing reports, letters and client documentation
• Coordinating client onboarding and maintaining accurate client records
• Managing workflow and monitoring key compliance deadlines
• Preparing invoices, assisting with debtor management and supporting accounts administration using Xero
• Coordinating tax lodgement programs and monitoring monthly, quarterly and annual deadlines
• Assisting with BAS and IAS preparation and lodgements
• Managing ATO correspondence, ATO Portal activities and ATOmate workflows
• Coordinating ASIC updates, entity registrations and ongoing compliance requirements

About you

• Previous experience in administration, business support or client services
• Experience within an accounting, tax, financial services or professional services firm
• Strong written and verbal communication skills
• Excellent attention to detail and organisational skills
• The ability to manage multiple tasks, meet deadlines and work proactively
• Confidence using Microsoft Office and various administrative systems
• Experience with Xero, MYOB, CAS/BGL360, FYI Docs, ATOmate or similar systems, depending on the role
• A professional approach to client service and a collaborative working style
• Experience with tax compliance, BAS/IAS lodgements, ASIC administration or practice management will be highly regarded for relevant positions

Opportunities with a range of reputable accounting and advisory firms

Supportive and professional team environments

A variety of roles suited to different experience levels

Opportunities for career development and progression

The chance to find a position aligned with your skills, experience and career goals

If this role isn’t quite right for you, please still reach out. I’m also working on opportunities across Sydney, Adelaide and Perth, including:

• Administrators
• Personal Assistants
• Office Managers
• Practice Managers