Administration Assistant

Hart Recruitment Ltd; City of Brisbane; On-site; AUD 54,000 - 90,000; Full time

Job summary

Hart Recruitment Ltd is assisting a Brisbane-based accounting firm in recruiting an Administrator to support the team and day-to-day operations. The role involves handling client enquiries, maintaining records, and ensuring timely ATO/ASIC lodgements.

You will manage correspondence, prepare engagement letters and invoices, and support workflow and deadlines for the accounting team. This position emphasizes accuracy, communication, and efficient admin processes.

Qualifications

• Minimum of 2 years’ admin experience in a chartered accounting firm.
• Strong knowledge of ATO and ASIC compliance and portal systems.
• Experience with accounting and practice management software such as Xero/XPM, MYOB/AE/AO, APS, BGL, Class.

Responsibilities

• Manage client enquiries and correspondence.
• Maintain accurate client records across practice management systems.
• Prepare and process ATO and ASIC lodgements, including company registrations, annual reviews, and updates.
• Assist with client correspondence, engagement letters, invoices, and documentation.
• Support workflow management and meeting deadlines for the accounting team.
• Handle general administrative tasks to ensure the office runs smoothly.

Skills

Communication skills

Attention to detail

Organizational skills

Customer service

Tools

Xero/XPM

MYOB/AE/AO

APS

BGL

Class

Job description

Our client is a well-established, Brisbane-based accounting firm offering taxation, accounting, and business advisory services. They are seeking an Administrator to support their team and contribute to the efficient day-to-day operation of the firm.

You will play a key role in supporting the accounting team and ensuring client needs are met efficiently. Responsibilities include:

Managing client enquiries and correspondence

Maintaining accurate client records across practice management systems

Preparing and processing ATO and ASIC lodgements, including company registrations, annual reviews, and updates

Assisting with client correspondence, engagement letters, invoices, and documentation

Supporting workflow management and meeting deadlines for the accounting team

Handling general administrative tasks to ensure the office runs smoothly

About You:

Minimum of 2 years’ admin experience working in a chartered accounting firm

Strong knowledge of ATO and ASIC compliance and portal systems

Experience with accounting and practice management software, including Xero/XPM, MYOB/AE/AO, APS, BGL, Class, and similar systems

Excellent communication and interpersonal skills

What’s On Offer?

Ongoing training and career development opportunities

Use of modern, cloud-based accounting and practice management software

Positive workplace culture with a strong emphasis on work-life balance

Convenient location with access to public transport

Competitive salary package of up to $90k (depending on experience)