Office Manager

Target Business Services Inc; City of Melbourne; On-site; AUD 80,000 - 85,000; Full time

Job summary

Victorian Energy Savers, a growing solar energy business in Victoria, is seeking a highly organised Office Manager to oversee daily administrative and operational functions.

You will coordinate administrative systems, support management and installation teams, and ensure effective communication with customers, suppliers and other stakeholders. This role emphasizes accuracy, efficiency and proactive problem solving in a customer-focused environment.

Qualifications

• AQF Associate Degree or higher in a relevant field, or three years of relevant work experience.
• At least one experience in office administration, office coordination or business operations management.
• Strong organisational and time management skills with the ability to manage multiple priorities.

Responsibilities

• Planning, organising and supervising office administrative operations to ensure business efficiency.
• Developing, implementing and monitoring office management systems, administrative procedures and operational processes.
• Coordinating office resources, equipment maintenance and procurement activities to support smooth business operations.
• Managing office records, correspondence, filing systems and company documentation in accordance with business procedures.
• Liaising with management, suppliers, customers, installation teams and other external stakeholders on operational and administrative matters.
• Assisting management with preparation of reports, operational documentation and business correspondence.
• Supporting the administration of customer orders, solar project documentation, installation schedules and related service records.
• Assisting with staff rostering, onboarding administration and coordination of workplace procedures and policies.
• Ensuring office operations comply with workplace health and safety requirements, company policies and applicable regulatory standards.
• Supervising administrative staff and monitoring work performance to ensure business objectives and service standards are achieved.
• Coordinating customer service administration and responding to general enquiries relating to business operations and service delivery.

Job description

Job Description

Target Business Services Location: 550 Duncans Road, Werribee South, VIC 3030 Salary: $80,000 – $85,000 plus superannuation Position: Full time, Permanent Our client, Suhan Pty Ltd, trading as Victorian Energy Savers, is a growing solar energy business in Victoria, providing solar energy systems and related solutions for residential and commercial customers. The business supports customers through the solar process, including system design, installation, and ongoing maintenance, with a focus on delivering reliable, cost-effective energy solutions and helping customers improve energy efficiency.

Through its customer-focused approach and commitment to quality service, Victorian Energy Savers contributes to the wider adoption of renewable energy across the region. Due to the ongoing needs of the business, Victorian Energy Savers is seeking a highly organised, proactive and experienced Office Manager to oversee and coordinate its daily administrative and operational functions. The successful candidate will play an important role in maintaining efficient office operations, supporting management and operational teams, coordinating administrative systems, and ensuring effective communication with customers, suppliers, installation teams and other stakeholders.

The ideal candidate will have strong organisational, communication and problem-solving skills, together with the ability to manage office resources, oversee administrative processes and support operational efficiency in a customer-focused solar energy business.

Minimum Requirements

• AQF Associate Degree, Advanced Diploma or Diploma, or higher qualification in a relevant field
• Alternatively, at least three years of relevant work experience may substitute for the formal qualifications listed above
• At least one experience in office administration, office coordination or business operations management

Key Responsibilities

• Planning, organising and supervising office administrative operations to ensure business efficiency
• Developing, implementing and monitoring office management systems, administrative procedures and operational processes
• Coordinating office resources, equipment maintenance and procurement activities to support smooth business operations
• Managing office records, correspondence, filing systems and company documentation in accordance with business procedures
• Liaising with management, suppliers, customers, installation teams and other external stakeholders on operational and administrative matters
• Assisting management with preparation of reports, operational documentation and business correspondence
• Supporting the administration of customer orders, solar project documentation, installation schedules and related service records
• Assisting with staff rostering, onboarding administration and coordination of workplace procedures and policies
• Ensuring office operations comply with workplace health and safety requirements, company policies and applicable regulatory standards
• Supervising administrative staff and monitoring work performance to ensure business objectives and service standards are achieved
• Coordinating customer service administration and responding to general enquiries relating to business operations and service delivery

To be considered for this role you must have

• Strong organisational and time management skills with the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills
• Strong administrative, reporting and record management capabilities
• Sound problem-solving and decision-making abilities
• Proficiency in Microsoft Office applications and business administration systems

Victorian Energy Savers offers an opportunity to work with a growing solar energy business focused on providing reliable and cost-effective solar solutions. This role would suit an organized professional who can support the business’ day-to-day administration, customer service and operational coordination.

Please note only short-listed candidates will be contacted and your application will be treated as strictly confidential.