Office Administrator

Ironbark Demolition; Boonah; On-site; AUD 55,000 - 75,000; Full time

Job summary

Ironbark Demolition in Boonah, QLD seeks an experienced Office Administrator to keep our office running smoothly. You will support the field team, manage daily admin, and coordinate onboarding and compliance for licenses, White Cards, and site documentation.

This full-time role requires strong organisation, communication, and attention to detail, with the ability to work independently and as part of a team. MYOB experience is advantageous and a focus on safety is valued.

Qualifications

• Experience as an Office Administrator or similar role.
• Excellent organisational skills with ability to prioritise tasks.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and related software.
• Attention to detail and accuracy.
• Ability to interact with staff at all levels.
• Reliable and punctual.
• Experience with onboarding and compliance.
• MYOB experience advantageous.
• Workplace health & safety knowledge beneficial.

Responsibilities

• Manage general office operations, correspondence, and document organisation.
• Provide administrative support to team and organise staff training.
• Onboarding & compliance: licenses, permits, White Cards, medicals, drug & alcohol checks.
• Subcontractor & plant onboarding: certificates (insurance), SWMS, pre-mobilisation documents.
• Site diary prep for projects: demolition methodology, notices, SWMS, dial before you dig.
• Arrange accommodation for project team.
• Manage office supplies and equipment, keep inventory.
• Handle calls, email, and post communications.
• Maintain filing systems (digital and physical).
• Assist with financial documentation and audit prep.
• Support process improvements and confidentiality.
• Promote a positive workplace culture.

Skills

Office admin exp

Organisational skills

Communication skills

Microsoft Office

Attention to detail

Team player

Independence

Onboarding experience

Compliance experience

MYOB experience

Tools

MYOB

Job description

We are seeking an experienced and organised Office Administrator to join the Ironbark Demolition team in Boonah, QLD. This is a full-time position that plays a vital role in ensuring our office runs smoothly and efficiently. As the Office Administrator, you will be the backbone of our administrative operations, managing day-to-day office functions, supporting our field team, and contributing to the overall success of the business.

What you'll be doing

• Managing general office operations, correspondence, and document organisation
• Providing administrative support to team, including organising staff training when required.
• Workforce On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.
• Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.
• Site Diary preparation for projects: which includes but not limited to Demolition Methodology, Notice of Demolition submission – NSW & Qld, Safe Work Method Statement (SWMS), Dial before you dig report.
• Arrange accommodation for project team.
• Managing office supplies and equipment, ensuring inventory levels are maintained
• Handling incoming and outgoing communications via phone, email, and post
• Maintaining accurate and up-to-date filing systems, both digital and physical
• Assisting with financial documentation when required
• Assist with audit preparation and evidence collection by maintaining accurate records and registers
• Contribute to the continuous improvement of administrative processes and undertake other duties as directed
• Promote a positive workplace culture and uphold confidentiality

What we're looking for

• Proven experience as an Office Administrator or similar administrative role, preferably in a fast-paced business environment
• Excellent organisational skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications and other relevant office software
• Exceptional attention to detail and accuracy in all work
• The ability to interact positively with staff at all levels and external clients
• Reliable, and punctual
• Ability to work independently and as part of a team
• Flexibility and adaptability in response to changing workplace needs
• Experience with onboarding and compliance is required.
• MYOB experience would be advantageous
• Knowledge of workplace health & safety would be beneficial