Office / Administration Manager

ST Spatial Pty; City Of Stirling; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Onsite parking

Job summary

ST Spatial Pty in Balcatta, WA, invites an experienced Office/Accounts Manager to lead our operations and finance workflow. You’ll refine processes, oversee bookkeeping, payroll, invoicing, BAS, and liaise with external accountants to ensure compliance while supporting Directors.

Join a close-knit, growth-minded team with on-site parking, a modern office, and clear career pathways. The role rewards initiative, accuracy, and proactive improvements in a collaborative environment.

Qualifications

• Experience in office management, administration, and accounts.
• Proficiency with Xero software.
• Exceptional multitasking and problem-solving skills.
• Ability to identify opportunities for improvement and implement solutions.
• High accuracy and a strong analytical mindset.

Responsibilities

• Organise and streamline staff and coordinator meetings with actionable follow-ups.
• Review, develop, and implement company policies and procedures.
• Ensure compliance with business standards and best practices.
• Operations Management
• Maintain accurate client files and oversee post-project client communication.
• Finance & Administration
• Manage bookkeeping, reconciliations, and preparation of financial reports (P&L, balance sheets).
• Oversee payroll, invoicing, and debtors.
• Prepare BAS and liaise with external accountants for tax compliance.
• Liaise with contractors to maintain our office space.
• Oversee office supplies and reception duties, ensuring a professional, welcoming environment.

Skills

Office management

Administration

Accounts

Multitasking

Problem solving

Attention to detail

Tools

Xero

Job description

About Us
Welcome to ST Spatial, a trusted name in Land Surveying since 2008. Based in Balcatta, with on site parking, we're a close-knit team of 26 professionals dedicated to delivering innovative, accurate, and efficient solutions to our clients. Our workplace thrives on collaboration, growth, and a genuine commitment to excellence.

We're on the lookout for an experienced and proactive Office/Accounts Manager to join us in a key leadership role. You'll work closely with our hands-on directors to ensure the smooth running of our operations and contribute directly to our ongoing success.

Why Join Us?

Growth Opportunity: Be a vital part of a company that values innovation and development.

Supportive Culture: Collaborate with a welcoming and tight-knit team.

Modern Office: Enjoy our brand-new, purpose-built office with onsite parking.

Competitive Package: Benefit from a rewarding salary and clear pathways for career advancement.

Your Role
As our Office/Accounts Manager, you'll lead the charge in keeping our operations running seamlessly. From refining processes and managing finances to ensuring our team has the tools they need, your role will be pivotal in shaping our company’s day-to-day efficiency.

Key Responsibilities

• Organise and streamline staff and coordinator meetings with actionable follow-ups.
• Review, develop, and implement company policies and procedures.
• Ensure compliance with business standards and best practices.
• Operations Management
• Maintain accurate client files and oversee post-project client communication.
• Finance & Administration
• Manage bookkeeping, reconciliations, and preparation of financial reports (P&L, balance sheets).
• Oversee payroll, invoicing, and debtors.
• Prepare BAS and liaise with external accountants for tax compliance.
• Liaise with contractors to maintain our office space.
• Oversee office supplies and reception duties, ensuring a professional, welcoming environment.

What We're Looking For

• Experience: Proven expertise in office management, administration, and accounts.
• Tech Savvy: Proficiency with Xero software.
• Organized: Exceptional multitasking and problem-solving skills.
• Proactive: Ability to identify opportunities for improvement and implement solutions.
• Detail-Oriented: High accuracy and a strong analytical mindset.

Together, let’s shape the next chapter of success for ST Spatial.