Newsletter List Preparation Assistant

Hrstalentsolutions; Brisbane; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Bonus day off for your birthday

Job summary

Vital Chemical in Brisbane is seeking an Executive Assistant to provide high‑level administrative support to the Directors. You will manage calendars, coordinate travel, prepare reports and agendas, and help keep the office running smoothly.

This role requires exceptional organisational skills, strong written and verbal communication, and discretion with confidential information. A valid driver's licence is preferred, and flexible working arrangements are available.

Qualifications

• Experience in an administrative, executive assistant, personal assistant, or office support role.
• Excellent written and verbal communication.
• Proficient in Outlook, Word, Excel and PowerPoint.
• Able to manage multiple tasks and priorities with discretion.
• Driver’s licence and own transport; able to pass background checks.

Responsibilities

• Provide day-to-day administrative support to Directors.
• Manage calendars, appointments and meeting schedules.
• Coordinate travel bookings, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Take meeting minutes and distribute action items.
• Assist with expense reconciliations and other administrative tasks.
• Coordinate company events, meetings, and staff communications.
• Act as a point of contact for internal and external stakeholders.
• Assist with general office administration and ad hoc projects.

Skills

Organisational skills

Time management

Communication skills

Tools

Microsoft Office Suite

Job description

Vital Chemical is a recognised leader in sustainable environmental solutions, with expertise in erosion control, dust suppression, revegetation, and water treatment.

We are seeking a motivated and organised Executive Assistant to provide administrative support to our Directors. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in keeping things organised and running smoothly.

What You’ll Do:

• Provide day-to-day administrative support to Directors.
• Manage calendars, appointments and meeting schedules.
• Coordinate travel bookings, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Take meeting minutes and distribute action items where required.
• Assist with expense reconciliations and other administrative tasks.
• Coordinate company events, meetings, and staff communications.
• Act as a point of contact for internal and external stakeholders.
• Assist with general office administration and ad hoc projects.

About You

• Previous experience in an administrative, executive assistant, personal assistant, or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• The ability to manage multiple tasks and competing priorities.
• A professional, approachable, and confidential manner.
• Drivers licence and own transport.
• Ability to pass a pre-employment drug test and police check.

Why Join Us?

• Be part of a forward-thinking, innovative manufacturing company committed to sustainability.
• Flexible working arrangements.
• Supportive and collaborative team environment.
• Great opportunity for someone returning to the workforce or seeking better work-life balance.
• Attractive salary package.
• Bonus day off for your birthday.

If you are a highly organised individual who enjoys supporting leaders and helping a business run efficiently, we would love to hear from you.

Interested candidates should submit their resume and cover letter to the employer.