Executive Assistant

Vital Chemical; Brisbane; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Supportive and collaborative team

Bonus day off for your birthday

Attractive salary package

Job summary

Vital Chemical is seeking an Executive Assistant to provide dedicated administrative support to the Directors in a fast-paced environment in Brisbane. The role covers calendar management, travel bookings, preparing reports and agendas, and coordinating meetings to keep the business running smoothly.

The ideal candidate will have admin/EA experience, strong organisation, excellent communication, and proficiency in MS Office.

Qualifications

• Previous experience in administrative, executive assistant, personal assistant, or office support roles.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to Directors.
• Manage calendars, appointments and meeting schedules.
• Coordinate travel bookings, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Take meeting minutes and distribute action items.
• Assist with expense reconciliations and other administrative tasks.
• Coordinate company events, meetings, and staff communications.
• Act as a point of contact for internal and external stakeholders.
• Assist with general office administration and ad hoc projects.

Skills

Organisational skills

Time management

Communication

Attention to detail

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Vital Chemical is a recognised leader in sustainable environmental solutions, with expertise in erosion control, dust suppression, revegetation, and water treatment.

We are seeking a motivated and organised Executive Assistant to provide administrative support to our Directors. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in keeping things organised and running smoothly.

What You’ll Do:

• Provide day-to-day administrative support to Directors.
• Manage calendars, appointments and meeting schedules.
• Coordinate travel bookings, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Take meeting minutes and distribute action items where required.
• Assist with expense reconciliations and other administrative tasks.
• Coordinate company events, meetings, and staff communications.
• Act as a point of contact for internal and external stakeholders.
• Assist with general office administration and ad hoc projects.

About You

• Previous experience in an administrative, executive assistant, personal assistant, or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• The ability to manage multiple tasks and competing priorities.
• A professional, approachable, and confidential manner.
• Drivers licence and own transport.
• Ability to pass a pre-employment drug test and police check.

Why Join Us?

• Be part of a forward-thinking, innovative manufacturing company committed to sustainability.
• Flexible working arrangements.
• Supportive and collaborative team environment.
• Great opportunity for someone returning to the workforce or seeking better work-life balance.
• Attractive salary package.
• Bonus day off for your birthday.

If you are a highly organised individual who enjoys supporting leaders and helping a business run efficiently, we would love to hear from you.

We are an Equal Opportunity employer, and we encourage applications from a range of diversities including women, Indigenous, and LGBTIQA+ applicants.

Proof of rights to work in Australia must be provided.