Personal Assistant

Randstad NV; Melbourne; On-site; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Randstad is seeking an Executive Personal Assistant / Office Manager in Melbourne's Western Suburbs. You will support the CEO, manage the office, and oversee daily operations and events in a fast-paced FMCG environment.

The role involves coordinating travel, preparing board materials, and handling confidential information with discretion. A proactive, organised individual with strong stakeholder skills will thrive in this position.

Qualifications

• Experience as an Executive Assistant, CEO Personal Assistant or Office Manager.
• Experience supporting C-suite or senior executives.
• Outstanding organisational and time management skills with the ability to manage competing priorities.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage the CEO's complex diary, appointments and inbox.
• Coordinate domestic and international travel, accommodation and itineraries.
• Prepare presentations, reports, board papers and meeting packs.
• Take meeting minutes and follow up on key action items.
• Screen and prioritise correspondence and confidential communications.
• Build relationships with internal and external stakeholders.
• Assist with projects, business initiatives and executive reporting.
• Handle sensitive and confidential information with discretion.
• Oversee the day-to-day operations of the office.
• Coordinate office suppliers, facilities and service providers.
• Manage office budgets, purchasing and expense reconciliation.
• Organise company meetings, events and staff functions.
• Support onboarding of new employees and HR administration.

Skills

Executive support

Diary management

Stakeholder management

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Personal Assistant / Office Manager

Western Suburbs, Melbourne | Permanent | FMCG Industry

Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?

Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office.

This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and efficient workplace.

About the Role

Reporting directly to the CEO, you will provide high-level executive support while taking ownership of office operations. This is a diverse role where you'll be involved in everything from managing the CEO's schedule to coordinating business initiatives and ensuring the office runs seamlessly.

Key Responsibilities

Executive Support

• Manage the CEO's complex diary, appointments and inbox.
• Coordinate domestic and international travel, accommodation and itineraries.
• Prepare presentations, reports, board papers and meeting packs.
• Take meeting minutes and follow up on key action items.
• Screen and prioritise correspondence and confidential communications.
• Build strong relationships with internal and external stakeholders.
• Assist with projects, business initiatives and executive reporting.
• Handle sensitive and confidential information with the utmost discretion.

Office Management

• Oversee the day-to-day operations of the office.
• Coordinate office suppliers, facilities and service providers.
• Manage office budgets, purchasing and expense reconciliation.
• Organise company meetings, events and staff functions.
• Support onboarding of new employees and assist with general HR administration.
• Ensure office policies, procedures and administrative systems remain efficient.
• Act as the go-to person for all office-related matters.

About You

To be successful in this role, you will have:

• Demonstrated experience as an Executive Assistant, CEO Personal Assistant or Office Manager.
• Previous experience supporting C-suite or senior executives.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Outstanding communication and stakeholder management skills.
• A proactive, solutions-focused approach with strong initiative.
• High levels of professionalism, confidentiality and discretion.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• Experience within an FMCG, manufacturing or commercial environment will be highly regarded.

What's on Offer

• Join a well-established and growing FMCG organisation.
• Work closely with an experienced CEO and executive leadership team.
• A varied and autonomous role where no two days are the same.
• Collaborative, supportive and down-to-earth team culture.
• Western Suburbs location with onsite parking.
• Opportunity to make a genuine impact and grow your career within a successful business.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.