Administration Team Leader

Cleanaway Waste Management; Pinjarra; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Attractive salary package

Career development opportunities

Paid parental leave

Employee discounts

Job summary

Cleanaway Waste Management is seeking an Administration Team Leader based on-site at the Alumina Refinery in Pinjarra, WA, with responsibility across two additional sites in Kwinana and Collie. You will lead a team delivering high-quality administrative support, ensuring timely data entry, invoicing, and reporting while optimizing processes and maintaining compliance.

The role is full-time, Monday–Friday, 7 am–3.06 pm, with opportunities to drive improvements and engage with multiple

Qualifications

• Experience leading an administrative team in a heavy industrial environment.
• Invoicing and accounts administration experience.
• Experience raising and reconciling supplier purchase orders.
• Advanced and highly accurate data entry skills.
• Strong Microsoft Excel capability, including XLOOKUP, VLOOKUP, SUMIFS and Pivot Tables.
• Ability to influence and manage expectations across stakeholders.
• Strong organisational, written and verbal communication skills.

Responsibilities

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes.
• Maintain effective relationships with support functions and stakeholders; hold team accountable.
• Identify opportunities to improve end-to-end administration processes and handover points.
• Support leadership to ensure consistent administration service delivery and knowledge sharing within the team.

Skills

Excel

Invoicing

Accounts administration

POs reconciliation

Data entry

Stakeholder management

Written and verbal communication

Team leadership

Tools

XLOOKUP

VLOOKUP

SUMIFS

Pivot Tables

Job description

• XLOOKUP
• VLOOKUP

Join us at Cleanaway and contribute to making a sustainable future possible, together.

We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

Our Industrial Services (IS) division is the largest provider of specialised industrial solutions nationally. Our integration with Contract Resources has given us an international presence in multiple countries.

As a trusted partner to some of Australia’s largest organisations from a variety of sectors, including mining, oil and gas and infrastructure, IS aims to deliver quality and valued services through innovative and sustainable industrial solutions. IS’s people-centred approach ensures the availability of a highly trained workforce that delivers valuable expertise through our specialised service lines such as high-pressure water jetting, resource recovery via vacuum loading, non-destructive digging, hydro demolition and more across base load contract and project scopes.

The Opportunity

Based on-site at the Alumina Refinery in Pinjarra, with responsibility across two additional sites in Kwinana & Collie, the Administration Team Leader is responsible for leading a team that provides high-quality support in the function of administrative duties, within designated timeframes, whilst ensuring compliance with company requirements. This role is further responsible for directing and executing workflow, improving administration processes where applicable and supporting management in the achievement of business goals and objectives.

This is a full-time, Monday – Friday position. Hours: 7 am – 3.06 pm.

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes, and that timelines are met
• Ensure effective relationships with other support functions and stakeholders, and hold team members accountable for positive interactions
• Identify opportunities to add value through sharing and improving end-to-end administration processes, including handover points with other functions
• Assist the leadership team in the provision of a consistent approach to administrative service delivery by ensuring knowledge across the team and that agreed timeframes are met consistently

About You

Our ideal candidate will bring demonstrable experience in leading an administrative team, ideally within a heavy industrial environment.

• Invoicing and accounts administration experience
• Experience raising and reconciling supplier purchase orders
• Advanced and highly accurate data entry skills
• Strong Microsoft Excel capability, including:
  • XLOOKUP
  • VLOOKUP
  • SUMIFS
  • Pivot Tables
• Experience in influencing and managing expectations across a range of stakeholders
• Strong organisational, written and verbal communication skills

Why join Cleanaway?

• Attractive salary package
• Career development opportunities
• Paid parental leave
• Great company benefits: Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

Our recruitment process involves a number of checks, including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

If you require any adjustments during the recruitment process, please contact us by emailing [e-mail] .

Join us on our exciting journey towards a sustainable future.

Work Type

Permanent - Full Time

Location

Pinjarra WA Australia