Administrator - Site

Webuild S.p.A.; Cooma; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

Future Generation Joint Venture (WeBuild/Clough/Lane) is seeking an experienced Document Control Administrator to manage construction document submissions, information governance, and stakeholder communications on the Snowy 2.0 project in NSW.

You will coordinate document control processes, support the Construction Director and FGJV teams, and ensure timely, accurate records across multiple systems, including E7, MS Office, and related software.

Qualifications

• 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
• Experience on large scale construction projects or similar
• Experience in information governance processes
• Process oriented with ability to analyse complex issues
• Strong communication and stakeholder management across levels
• Excellent written and verbal communication
• Ability to work to deadlines with prioritisation under pressure
• Proactive and well-developed time management

Responsibilities

• Manage document submissions from subcontractors to internal teams and FGJV to SHL
• Provide guidance on project document control procedures
• Coordinate flow of internal process docs to/from Construction Director and site teams
• Contribute to Information Management monitoring and improvements
• Maintain roster and booking of flights and accommodation per roster
• Record trainings and manage attendance in E7 for blue/white collar
• Order stationery and supplies for office
• Maintain log of dockets for plant and machinery

Skills

Communication

Stakeholder management

Time management

Attention to detail

Problem solving

Initiative

Proactive

Education

Tertiary qualifications in a relevant field

White Card

Tools

E7

Excel

Word

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role:

Responsible for the document control management for Construction documents, and information governance between Construction Director & FGJV teams.

Qualifications:

• Recognised tertiary qualifications within a relevant field, preferred – not essential
• White Card

Experience:

• 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
• Experience working on large scale construction projects or other suitable projects works
• Experience in information governance processes
• Process oriented, able to analyse complex issues
• Strong communication and stakeholder management skills across different levels
• Sound interpersonal skills
• Ability to work collaboratively
• Ability to work to deadlines and targets and prioritise tasks under pressure
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Competent and proficient in the Microsoft Office Suite including Excel, Word.
• Ability to learn and use different software systems such as E7

Core Accountabilities and Responsibilities:

• Manage document submissions from subcontractors to internal teams, and FGJV to SHL.
• Provide advice and coaching to subcontractors and internal staff on project document control procedures.
• Manage the flow of internal process documentation to/from the Construction Director (Site construction teams, Procurement, IT, HR, Recruitment, Plant & Equipment, Technical, HSE, Environment).
• Provide input to FGJV - SHL Information Management monitoring and improvements
• Maintain & update roster of blue & white collar
• Ensure booking of flights & accommodation is done as per roster
• Record trainings done by each crew member / staff member
• Book training as per requirements for blue & white collar
• Manage timely attendance entry in E7 for the blue collar / white collar
• Order stationary & supplies for office
• Maintain log of dockets for hired plant & machinery

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.