Mine Site Admin & Scheduling Coordinator

De Beers Group; Middlemount; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Free camp accommodation & mess access

FIFO / DIDO or residential options

Competitive salary + 12% superannation

Annual bonus

Subsidised housing + relocation

Discounted gym membership

Employee Assistance Program

Job summary

Anglo American is seeking an experienced Administrative Specialist to support the Engineering & Maintenance team at Capcoal Mine, Middlemount. The role focuses on work order management, scheduling coordination and system maintenance, enabling smooth operations in a dynamic mining site.

You will prepare reports, manage records, and support KPI reporting while fostering strong relationships with site stakeholders. A safety-first, collaborative environment awaits.

Qualifications

• Experience supporting maintenance, engineering, or operational teams in a site-based environment.
• Understanding of maintenance processes, including work order management, asset management, and condition monitoring.
• Inventory or materials management experience.
• Experience using systems such as SAP, SHEMS, SIS (Hastings), Dingo, or similar maintenance platforms.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication skills with a collaborative, team-focused approach.

Responsibilities

• Coordinating day-to-day administration activities across the Engineering & Maintenance department.
• Preparing reports, presentations, meeting minutes and departmental communications.
• Managing records, documentation and systems to ensure information remains accurate, compliant and easily accessible.
• Supporting maintenance planning activities through work order administration, scheduling coordination and equipment planning assistance.
• Processing travel arrangements, invoices, timesheets and other operational requirements.
• Maintaining KPI reports and providing administrative support for key business initiatives.
• Building strong working relationships with employees, leaders and site stakeholders across the operation.
• Identifying opportunities to improve administrative processes and support the efficiency of the wider team.
• Providing general administrative support wherever needed, contributing to a productive and well-organised department.

Skills

Organisational skills

Communication skills

Team collaboration

Prioritisation

Administrative support

Tools

SAP

SHEMS

SIS (Hastings)

Dingo

Job description

Anglo American is seeking an experienced Administrative Specialist to support the Engineering & Maintenance team at Capcoal Mine, Middlemount. The role focuses on work order management, scheduling coordination and system maintenance, enabling smooth operations in a dynamic mining site.

You will prepare reports, manage records, and support KPI reporting while fostering strong relationships with site stakeholders. A safety-first, collaborative environment awaits.