Site Administration Assistant

De Beers Group; Middlemount; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Free camp accommodation & mess access

FIFO / DIDO or residential options

Competitive salary + 12% superannation

Annual bonus

Subsidised housing + relocation

Discounted gym membership

Employee Assistance Program

Job summary

Anglo American is seeking an experienced Administrative Specialist to support the Engineering & Maintenance team at Capcoal Mine, Middlemount. The role focuses on work order management, scheduling coordination and system maintenance, enabling smooth operations in a dynamic mining site.

You will prepare reports, manage records, and support KPI reporting while fostering strong relationships with site stakeholders. A safety-first, collaborative environment awaits.

Qualifications

• Experience supporting maintenance, engineering, or operational teams in a site-based environment.
• Understanding of maintenance processes, including work order management, asset management, and condition monitoring.
• Inventory or materials management experience.
• Experience using systems such as SAP, SHEMS, SIS (Hastings), Dingo, or similar maintenance platforms.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication skills with a collaborative, team-focused approach.

Responsibilities

• Coordinating day-to-day administration activities across the Engineering & Maintenance department.
• Preparing reports, presentations, meeting minutes and departmental communications.
• Managing records, documentation and systems to ensure information remains accurate, compliant and easily accessible.
• Supporting maintenance planning activities through work order administration, scheduling coordination and equipment planning assistance.
• Processing travel arrangements, invoices, timesheets and other operational requirements.
• Maintaining KPI reports and providing administrative support for key business initiatives.
• Building strong working relationships with employees, leaders and site stakeholders across the operation.
• Identifying opportunities to improve administrative processes and support the efficiency of the wider team.
• Providing general administrative support wherever needed, contributing to a productive and well-organised department.

Skills

Organisational skills

Communication skills

Team collaboration

Prioritisation

Administrative support

Tools

SAP

SHEMS

SIS (Hastings)

Dingo

Job description

Job Description :

Reporting directly to the Engineering & Maintenance Manager, you will be the administrative backbone of our maintenance team, supporting critical operational activities including work order management, scheduling coordination, reporting, travel administration, invoice processing, and system maintenance. This is an excellent opportunity to join a dynamic mining operation where no two days are the same.

Key responsibilities;

• Coordinating day-to-day administration activities across the Engineering & Maintenance department
• Preparing reports, presentations, meeting minutes and departmental communications
• Managing records, documentation and systems to ensure information remains accurate, compliant and easily accessible
• Supporting maintenance planning activities through work order administration, scheduling coordination and equipment planning assistance
• Processing travel arrangements, invoices, timesheets and other operational requirements
• Maintaining KPI reports and providing administrative support for key business initiatives
• Building strong working relationships with employees, leaders and site stakeholders across the operation
• Identifying opportunities to improve administrative processes and support the efficiency of the wider team
• Providing general administrative support wherever needed, contributing to a productive and well-organised department

Qualifications :

• Experience supporting maintenance, engineering, or operational teams in a site-based environment
• An understanding of maintenance processes, including work order management, asset management, and condition monitoring
• Inventory or materials management experience
• Experience using systems such as SAP, SHEMS, SIS (Hastings), Dingo, or similar maintenance platforms
• Strong organisational skills, attention to detail, and the ability to manage competing priorities
• Excellent communication skills with a collaborative, team-focused approach

Additional information :

• Permanent, full-time position at Capcoal Mine, Middlemount QLD
• Monday to Friday site role with the potential for a 9-day fortnight
• Free camp accommodation and mess access provided
• FIFO (salary sac), DIDO or residential options available
• Competitive salary + 12% superannuation and annual bonus
• Subsidised housing, with relocation assistance if required
• Discounted gym membership
• Employee Assistance Program (EAP) for employees and their family

What weoffer

When you join Anglo American, you can expect to enjoy a competitive salary and benefits packageand a range of flexible work arrangements that support the balance of work, family and individual circumstances.But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programs, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too.

Who we are

We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity, and showing care and respect for people and the planet. That means we are constantly seeking newopportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies.Anglo American is a leading global mining company focused on the responsible production of copper, premium iron ore and crop nutrients – future-enabling products that are essential for decarbonising the global economy, improving living standards, and food security.Our extraordinary teams work safely andcollaborativelytounlock enduring value from precious natural resources for our shareholders, for the benefit of the communities and countries in which we operate, and forsociety as a whole.Anglo American is re-imagining mining to improve people’s lives.

Background checks

Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How we are committed to your safety

Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

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CLOSING DATE

11 November 2026

Please note, screening and interviews may take place prior to closing date – applications may also close before this date.

Recruitment Agencies

Anglo AmericanAustraliadoes not accept unsolicited applications fromrecruitmentagencies.