Medical Secretary/Practice Manager

OMNIA Clinical Talent; Melbourne; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

ASAP start

Competitive compensation

Job summary

OMNIA Clinical Talent is seeking an experienced Medical Secretary/Practice Manager to support the setup and ongoing operations of a private orthopaedic practice in Melbourne's eastern suburbs. The role involves 1:1 support of the surgeon, diary management, and coordinating theatre lists with hospitals and anaesthetists.

You will manage patient admissions, billing, and Gentu/Eclipse billing workflows, training admin staff, and ensuring a patient-first service while building a solo practice.

Qualifications

• 4 years plus experience as a practice manager or medical secretary in private surgical rooms.
• Experience with Gentu/Eclipse is required.
• Strong communication skills with a genuine patient-first approach.
• Excellent organisation and attention to detail.
• Confidence managing appointments, patient enquiries and correspondence.
• Empathetic and caring nature with a patient-first approach.

Responsibilities

• Supporting the surgeon to set up the practice.
• Day to day operations of the practice and 1:1 support of the surgeon.
• Coordinating theatre lists/liaising with hospitals and anaesthetists
• Ensuring patients are ready for surgery and admissions.
• Processing patient accounts, payments and receipting
• Assisting receptionist with answering patient calls, diary management, medicare billings.
• Dealing with reps and ensuring everything is ready for patient's surgery.
• Setting up Gentu for a new practice and training admin staff

Skills

Communication skills

Organization

Attention to detail

Appointment management

Empathy

Independent work

Tools

Gentu

Eclipse

Job description

Our client, a specialist orthopaedic surgeon is seeking an experienced Medical Secretary/Practice Manager to support the start up and ongoing operations of a new practice with rooms in the eastern suburbs.

Our client is experienced in the industry and now moving to solo practice.

Key responsibilities include:

• Supporting the surgeon to set up the practice.
• Day to day operations of the practice and 1:1 support of the surgeon.
• Coordinating theatre lists/liaising with hospitals and anaesthetists
• Ensuring patients are ready for surgery and admissions.
• Processing patient accounts, payments and receipting
• Eclipse/Health Funds Billings
• Assisting receptionist with answering patient calls, diary management, medicare billings.
• Dealing with reps and ensuring everything is ready for patient's surgery.
• Setting up Gentu for a new practice and training admin staff

What you'll bring:

• 4 years plus experience as a practice manager or medical secretary in private surgical rooms.
• Experience with Gentu/Eclipse is required.
• Strong communication skills with a genuine patient-first approach
• Excellent organisation and attention to detail
• Confidence managing appointments, patient enquiries and correspondence
• An empathetic and caring nature with a patient first approach.
• Confidence working independently

What's on offer:

• Be rewarded for your experience
• $$
• Hybrid
• ASAP start