Medical Office Coordinator - Dermatology & Plastic Surgery

Aviva Medical Specialists Pty Ltd; Ku-ring-gai; On-site; AUD 45,000 - 60,000; Full time

Job summary

Aviva Medical Specialists Pty Ltd in Wahroonga NSW is seeking a motivated receptionist/administrative assistant to support day-to-day operations of a combined dermatology and plastic surgery practice. You will greet patients, book procedures, and coordinate theatre lists while ensuring smooth front-desk workflows.

The role requires autonomy, medical administration experience, and familiarity with Genie software; hours are 7:15am–4:15pm Tue–Fri, with negotiable salary depending on experience.

Qualifications

• Minimum 6 months experience in a specialist medical practice.
• Medical administration experience from healthcare settings.
• Ability to work autonomously.
• Experience with Genie practice management software preferred.

Responsibilities

• Meeting and greeting patients
• Booking appointments and surgical procedures
• Preparing reception and specialists' rooms for consultation day
• Co-ordinating operating theatre lists
• Invoicing and receipting of consultations and procedures
• Processing Medicare and Eclipse accounts
• Liaising with Health Funds and Work Cover insurers

Skills

Medical administration

Autonomy

Genie software

Customer service

Tools

Genie practice management software

Job description

Aviva Medical Specialists Pty Ltd in Wahroonga NSW is seeking a motivated receptionist/administrative assistant to support day-to-day operations of a combined dermatology and plastic surgery practice. You will greet patients, book procedures, and coordinate theatre lists while ensuring smooth front-desk workflows.

The role requires autonomy, medical administration experience, and familiarity with Genie software; hours are 7:15am–4:15pm Tue–Fri, with negotiable salary depending on experience.