Mayor's Executive Assistant — Flexible, High-Impact Support

Scenic Rim Regional Council; Beaudesert; In loco; AUD 95.000 - 99.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible working arrangements

Superannuation up to 13%

Descrizione del lavoro

Scenic Rim Regional Council in Beaudesert (QLD) is seeking an experienced Executive Assistant to the Mayor to provide high-level confidential support to the Mayor and Councillors. You will manage diary and correspondence, organise events, prepare speeches and provide secretariat support for Mayoral meetings, ensuring timely action and professional communication.

The role is full-time based in Beaudesert with flexible arrangements and opportunities to work across Council offices within the Scenic

Competenze

• Tertiary qualifications in a relevant field and/or other qualification coupled with proven experience in a similar position.
• Understanding of effective stakeholder engagement practices, secretariat functions in a corporate environment and the confidential nature of tasks and documents within an executive environment.
• High level of accuracy and attention to detail including high quality proofreading and editing skills to ensure communications and reports meet organisational standards.
• Demonstrated experience in effectively managing the office of a senior executive or an elected member, including diary and correspondence management, liaising with internal and external stakeholders, screening telephone calls and prioritising workloads.

Mansioni

• Manage and coordinate the daily functions of the Office of the Mayor in order to deliver customer-focused services in a demanding and fast-paced environment.
• Organise the Mayor’s attendance at events, liaising with event organisers, coordinating VIP guests, and preparing protocol forms, itineraries and speech notes.
• Produce high quality correspondence for the Mayor and ensure appropriate action and completion of responses within required timeframes.
• As required, provide secretariat support during Mayoral meetings with internal and external stakeholders, to ensure that action items and decisions are recorded and allocated to appropriate actioning officers.
• Display a strong 'political radar' and urgently advise relevant executive staff of any issues that may negatively impact the Council.

Conoscenze

Diary management

Correspondence management

Stakeholder engagement

Secretariat experience

Proofreading

Editing

Time management

Communication skills

Formazione

Tertiary qualifications

Strumenti

Microsoft Office

Descrizione del lavoro

Scenic Rim Regional Council in Beaudesert (QLD) is seeking an experienced Executive Assistant to the Mayor to provide high-level confidential support to the Mayor and Councillors. You will manage diary and correspondence, organise events, prepare speeches and provide secretariat support for Mayoral meetings, ensuring timely action and professional communication.

The role is full-time based in Beaudesert with flexible arrangements and opportunities to work across Council offices within the Scenic