Executive Assistant - Mayor

Cairns Regional Council; Cairns Regional; On-site; AUD 80,000 - 94,000; Full time

Benefits offered by this job

Flexible working arrangements

Paid parental leave

Annual leave

Job summary

Cairns Regional Council is seeking an experienced Executive Assistant to the Mayor to provide high-level executive and administrative support. The role is based at Council Chambers, Cairns, with a full-time permanent contract.

You will bring a Certificate IV in Business/Administration or equivalent experience, strong organizational skills, and the ability to navigate governance frameworks while building relationships with diverse stakeholders.

Qualifications

• Certificate IV in Business/Administration or equivalent experience.

Responsibilities

• Act as the primary point of contact for the Mayor's office, presenting a professional image and handling confidential matters with tact and discretion.
• Coordinate and provide administrative support to the Mayor, including scheduling, travel, meetings, events and forums.
• Monitor the Mayor's inbox and escalate or route items as needed to fit the Mayor’s workflow.
• Support governance and meeting processes with agenda/minute support and record-keeping of decisions/actions.
• Provide event support and ensure follow-up on inquiries to maintain stakeholder relations.

Education

Certificate IV in Business/Administration

Job description

Salary Range: $79,898.21 - $94,452.29 per annum

Position Type: Full-Time Permanent

Location: Council Chambers, 119-145 Spence Street, Cairns

Application Close Date: Monday, 19 October 2026 at 11.30pm AEST

Are you a highly organised professional who thrives in a fast-paced environment and enjoys building strong relationships with a diverse range of stakeholders?

We are seeking an experienced and proactive Executive Assistant to the Mayor to provide high-level executive and administrative support to the Mayor.

What we’re looking for:

We’re looking for a highly organised and professional executive support professional with a Certificate IV in Business/Administration or equivalent experience, who thrives in a fast-paced environment and can confidently manage competing priorities. You will bring experience providing high-level administrative and coordination support to senior leaders, strong organisational and time management skills, an ability to work within legislative and governance frameworks, and excellent written and verbal communication skills that enable you to build effective relationships with a diverse range of stakeholders.

What you’ll be doing:

• As the primary point of contact for the Office of the Mayor, present a professional and positive image of Council when responding to sensitive or confidential matters, exercising tact, respect, diplomacy and sound ethical judgement.
• Manage, coordinate and provide administrative support to the Mayor, including oversight of engagement schedules, diaries, travel, conferences, meetings, events and forums.
• Monitor the Mayor EA inbox daily to ensure timely awareness of critical correspondence, proactively identifying items requiring escalation, delegation, or scheduling and ensure they are routed to the appropriate person or incorporated into the Mayor’s workflow.
• Support governance and meeting processes, including providing agenda and minute support as required and maintaining accurate records of decisions and actions.
• Provide administrative support to the Mayor for official events. Record inquiries, facilitate meaningful interactions, and oversee appropriate follow-up actions to maintain effective communication and stakeholder relations.

Some benefits we offer:

• Achieve work / life balance with flexible working arrangements
• Fitness Passport - subsidised health and well-being memberships (gym/swimming pool)
• Recharge with up to 5 weeks annual leave
• Up to 3 weeks personal leave
• Cherish family time with up to 14 weeks paid parental leave
• Grow personally and professionally with learning and development opportunities
• Salary sacrifice opportunities

We are committed to:

• Fostering a collaborative and inclusive work environment
• Embracing innovation and continuous improvement
• Cultivating a culture of professional growth and support

Now we want to hear about YOU!