Executive Assistant to the Mayor

Scenic Rim Regional Council; Beaudesert; On-site; AUD 95,000 - 99,000; Full time

Benefits offered by this job

Flexible working arrangements

Superannuation up to 13%

Job summary

Scenic Rim Regional Council in Beaudesert (QLD) is seeking an experienced Executive Assistant to the Mayor to provide high-level confidential support to the Mayor and Councillors. You will manage diary and correspondence, organise events, prepare speeches and provide secretariat support for Mayoral meetings, ensuring timely action and professional communication.

The role is full-time based in Beaudesert with flexible arrangements and opportunities to work across Council offices within the Scenic

Qualifications

• Tertiary qualifications in a relevant field and/or other qualification coupled with proven experience in a similar position.
• Understanding of effective stakeholder engagement practices, secretariat functions in a corporate environment and the confidential nature of tasks and documents within an executive environment.
• High level of accuracy and attention to detail including high quality proofreading and editing skills to ensure communications and reports meet organisational standards.
• Demonstrated experience in effectively managing the office of a senior executive or an elected member, including diary and correspondence management, liaising with internal and external stakeholders, screening telephone calls and prioritising workloads.

Responsibilities

• Manage and coordinate the daily functions of the Office of the Mayor in order to deliver customer-focused services in a demanding and fast-paced environment.
• Organise the Mayor’s attendance at events, liaising with event organisers, coordinating VIP guests, and preparing protocol forms, itineraries and speech notes.
• Produce high quality correspondence for the Mayor and ensure appropriate action and completion of responses within required timeframes.
• As required, provide secretariat support during Mayoral meetings with internal and external stakeholders, to ensure that action items and decisions are recorded and allocated to appropriate actioning officers.
• Display a strong 'political radar' and urgently advise relevant executive staff of any issues that may negatively impact the Council.

Skills

Diary management

Correspondence management

Stakeholder engagement

Secretariat experience

Proofreading

Editing

Time management

Communication skills

Education

Tertiary qualifications

Tools

Microsoft Office

Job description

Scenic Rim Regional Council – Beaudesert QLD

Executive Assistant to the Mayor
FULL TIME
OFFICE OF THE MAYOR & CEO

The Scenic Rim is a region of opportunity surrounded by World Heritage-listed national parks and is well renowned for its breathtaking scenery, agricultural and tourism industries, whilst situated close to the major centres of Brisbane, Ipswich, Toowoomba, and the Gold Coast.At Scenic Rim Regional Council, we deliver community services and infrastructure to the region's population of approximately 50,000. With a diverse team exceeding 470 employees, we are committed to shaping a progressive future for our community through collaboration, integration, and innovation. We are proudly an equal opportunity employer that embraces diversity, and a workplace underpinned by shared ethos and values.

About this opportunity

This position provides high level, confidential executive support to the Mayor. This includes developing and managing effective administrative systems and processes to support the Mayor and Councillors in an efficient and professional manner. As the interface between key stakeholders and the Mayor, the position incumbent will also facilitate the delivery of customer-focused outcomes in a demanding and fast-paced environment.

The position is based in Beaudesert, but you may be required to work from any of Council’s offices (Boonah and Tamborine Mountain) or facilities within the Scenic Rim.

Additionally, you’ll also …

• Manage and coordinate the daily functions of the Office of the Mayor in order to deliver customer-focused services in a demanding and fast-paced environment.
• Organise the Mayor’s attendance at events, including liaising with internal and external event organisers, coordinating VIP guests, and preparing protocol forms, itineraries and speech notes.
• Produce high quality correspondence for the Mayor and ensure appropriate action and completion of responses within required timeframes.
• As required, provide secretariat support during Mayoral meetings with internal and external stakeholders, to ensure that action items and decisions are recorded and allocated to appropriate actioning officers.
• Display a strong 'political radar' and urgently advise relevant executive staff of any issues that may negatively impact the Council.

About you…

• Tertiary qualifications in a relevant field and/or other qualification coupled with proven experience in a similar position.
• Understanding of effective stakeholder engagement practices, secretariat functions in a corporate environment and the critical nature and confidentially of tasks and documents within an executive environment.
• High level of accuracy and attention to detail including high quality proof-reading and editing skills to ensure communications and reports meet organisational standards.
• Demonstrated experience in effectively managing the office of a senior executive or an elected member, including diary and correspondence management, liaising with internal and external stakeholders, screening telephone calls and prioritising workloads.

What’s in it for you?

Scenic Rim Regional Council is an innovative employer, offering flexible working arrangements and a collaborative team environment. This position comes with a salary range from $94,904.09 - $98,860.50, and up to 13% employer superannuation contribution and much more.

Applications close: 12noon Tuesday 3 November 2026
For more information contact ****@scenicrim.qld.gov.au

Council is an equal opportunity employer and offers a smoke free work environment.