Maritime Operations Assistant — Flexible Hours

Svitzer; Fremantle; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Complimentary lunches

Flexible work arrangements

Parental leave (18 weeks)

Gym access discount

Private health insurance

Learning & development opportunities

Job summary

Svitzer is seeking an experienced Operations Assistant for our Fremantle, WA team. This full-time role supports day-to-day office operations, coordination of purchases, budgeting, onboarding, and event planning to ensure a smooth workplace for maritime crews.

You will manage reception, oversee supplies, and assist with safety audits while collaborating with a busy operations team in a supportive, fast-paced environment. A focus on accuracy and discretion is essential.

Qualifications

• Experience in administrative or operational support roles.
• Experience in resource or crew scheduling is an advantage.
• Familiarity with maritime or port operations is beneficial.

Responsibilities

• Serve as the first point of contact for visitors and callers and manage reception duties.
• Submit purchase requisitions, manage invoice coding and process financial transactions.
• Oversee office consumables, stationery, supplies and building facilities to keep the workspace stocked and functional.
• Assist in organizing internal events such as training sessions and team-building activities.
• Facilitate onboarding for new office-based employees, including desk allocation and IT setup.
• Track office and operational expenses, monitor budgets, and provide reports to management.
• Provide backup support for crew administration matters to ensure uninterrupted operations.
• Participate in office safety audits, risk assessments and continuous improvement initiatives.

Skills

Organisational skills

Attention to detail

Communication

Tools

Microsoft Office

Workday

Sertica

Job description

Svitzer is seeking an experienced Operations Assistant for our Fremantle, WA team. This full-time role supports day-to-day office operations, coordination of purchases, budgeting, onboarding, and event planning to ensure a smooth workplace for maritime crews.

You will manage reception, oversee supplies, and assist with safety audits while collaborating with a busy operations team in a supportive, fast-paced environment. A focus on accuracy and discretion is essential.