Executive Assistant

Fremantle Ports; Fremantle; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Free onsite parking

Flexible working arrangements

Generous annual leave provisions

Salary packaging benefits

Ongoing training and professional dev.

Health, wellbeing and employee support

Growth opportunities in WA’s leading港

Job summary

Fremantle Ports is seeking an Executive Assistant to support senior leaders and drive delivery of strategic and operational priorities across the business. You will partner with General Managers, coordinate key initiatives and manage competing priorities to keep trade moving for Western Australia.

This role involves high-level calendar management, travel planning, reporting, presentations and governance documentation, with a focus on discretion and professionalism when handling sensitive

Qualifications

• Exceptional organisational skills with the ability to juggle priorities.
• Strong attention to detail and sound judgement is essential.
• Excellent communication and stakeholder engagement capabilities.
• Discretion, professionalism and integrity are required.
• Experience coordinating activities and tracking actions aligned to business objectives.
• Proactive mindset to support leaders and enable delivery.

Responsibilities

• Provide high-level support to one or more General Managers.
• Manage complex calendars, meetings, travel and executive priorities.
• Act as liaison between leaders, stakeholders and teams.
• Coordinate reports, presentations, briefings and governance documentation.
• Track actions, milestones and priorities for timely delivery.
• Identify challenges and drive improvements in admin processes.
• Maintain professional relationships with internal and external stakeholders.

Skills

Organisational skills

Attention to detail

Communication

Discretion

Stakeholder engagement

Calendar & travel coordination

Digital literacy

Proactive mindset

Job description

Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future. If you’re passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

The Opportunity

Fremantle Ports is seeking a highly organised, proactive and influential Executive Assistant to support our senior leadership team and help drive the successful delivery of strategic and operational priorities across the business. This is far more than a traditional administrative role. As a trusted business partner to one or more General Managers, you'll play a pivotal role in coordinating key initiatives, managing competing priorities and ensuring our leaders can focus on delivering outcomes that keep trade moving for Western Australia.

Your Day-to-Day Impact

Providing high-level support to one or more General Managers.

Managing complex calendars, meetings, travel and executive priorities.

Acting as a key liaison between leaders, stakeholders and teams across the organisation.

Coordinating reports, presentations, briefings and governance documentation.

Tracking actions, commitments, milestones and business priorities to ensure successful delivery.

Anticipating challenges, identifying solutions and driving continuous improvement across administrative and business processes.

Building strong relationships with internal and external stakeholders while handling sensitive information with the utmost professionalism.

The Expertise You Bring

Exceptional organisational skills and the ability to manage competing priorities.

Strong attention to detail and sound judgement.

Excellent communication and stakeholder engagement skills.

A high level of discretion, professionalism and integrity.

Experience coordinating activities, tracking actions and supporting business objectives.

Strong digital literacy and experience working with corporate systems.

A proactive mindset with a genuine passion for supporting leaders and enabling success.

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation.

• Free onsite parking and access to an onsite gym
• Flexible working arrangements that support work-life balance
• Generous annual leave provisions
• Salary packaging benefits
• Ongoing training and professional development opportunities
• A comprehensive health, wellbeing and employee support program
• The opportunity to contribute to the growth and success of one of Western Australia's leading ports.

Get to Know Us

Fremantle Ports is a commercially successful Government Trading Enterprise and one of Western Australia’s most important trade gateways, facilitating more than $45 billion in trade each year. We are driven by our CARE values: Collaboration, Accountability, Respect and Excellence; guiding how we work, deliver results, and support our people and community.

Ready to Make an Impact?

Closing Date: 02/10/2026 at 5:00pm AWST.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.