Maintenance Administrator

Mammoet Australia Pty Ltd; City Of Kwinana; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Rewards program

Employee Assistance Program

Promote core values

Close-knit team

Salary sacrificing & novated leasing

Job summary

Mammoet Australia Pty Ltd is seeking an organised Administrative Coordinator to support the Maintenance department at our Naval Base, Perth office. The role is full-time, Monday to Friday, with flexible arrangements. You will coordinate maintenance work orders, manage documentation, and act as the central point of contact for site personnel.

You'll use SAP and MS Office to maintain accurate records, align with regulatory requirements, and support a collaborative, safety-focused team.

Qualifications

• Demonstrated experience using SAP (or equivalent ERP systems).
• Proven maintenance/workshop admin support background (2+ years).
• Excellent written and verbal communication skills with customer-service orientation.
• Ability to manage competing priorities in a fast-paced environment.
• Experience in civil engineering, construction, renewables, oil and gas, offshore, ports, or mining is advantageous.

Responsibilities

• Provide administrative and organizational support to ensure efficient day-to-day operation of the Maintenance department.
• Coordinate and schedule maintenance work orders, service requests, and repair activities.
• Liaise with stakeholders and internal departments to facilitate timely completion of tasks and deliverables.
• Collect, maintain, and process documentation with high accuracy.
• Support planning, documentation and tracking of compliance requirements and obligations.
• Serve as the primary point of contact for maintenance, workshop, and office inquiries from site personnel, contractors and suppliers.
• Maintain accurate site employee rosters within the workforce management system (Assignar).
• Coordinate travel and accommodation for maintenance personnel mobilising to site.
• Coordinate and manage annual compliance renewals, ensuring permits and licences remain valid.

Skills

SAP

Ms Office

Job description

SUMMARY OF THE ROLE

Our administrative teams are integral to the seamless operation of our business. With a diverse range of complex and challenging projects underway at any given time, we require professionals who excel at ensuring the right information is accessible, accurate, and delivered on time.

This role reports directly to our Equipment & Maintenance Manager and suits a proactive individual who embraces challenges and performs confidently in a dynamic, fast-paced environment.

The position is based at our Naval Base, Perth office on a full-time, Monday–Friday basis, with flexible working arrangements available.

WHAT YOU’LL BE DOING

• Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department
• Coordinating and scheduling maintenance work orders, service requests, and repair activities
• Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables
• Collecting, maintaining, and processing documentation and data with a high degree of accuracy
• Supporting the planning, documentation, and tracking of compliance requirements and obligations
• Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and supplier.
• Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar).
• Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site.
• Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.

WHAT YOU’LL NEED

• Demonstrated experience using SAP (or equivalent ERP systems) and the Microsoft Office Suite.
• A minimum of two years' experience in a maintenance or workshop administrative support role
• Excellent written and verbal communication skills, with a strong customer service orientation
• Proven ability to manage competing priorities and multiple tasks simultaneously within a fast-paced environment
• Experience in one or more of the following sectors would be highly regarded: civil engineering, construction, renewables, oil and gas, offshore, ports, or mining

WHAT YOU’LL GET

• Join our Rewards and Recognition program for monthly, quarterly and annual prizes
• Access to Mammoet's Employee Assistance Program
• Promote our values of Love the Work, Take Care, perform as a Team, Results Count and Be responsible
• Join a team where you are an important member of a close-knit community of professionals
• Salary sacrificing and Novated leasing options available

Mammoet Australia is an equal opportunity employer and encourage Aboriginal and Torres Strait Islander applications.