Maintenance Administrator

Mammoet; City Of Kwinana; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Rewards program

Employee Assistance Program

Salary sacrificing

Novated leasing

Job summary

Mammoet Australia is seeking a proactive Administrative Coordinator to support the Maintenance department at our Naval Base, Perth office. You will manage maintenance work orders, coordinate service requests, and keep accurate documentation with ERP and MS Office tools.

Ideal candidates bring SAP experience, strong communication, and the ability to handle multiple tasks in a fast-paced environment while liaising with site personnel, contractors and suppliers.

Qualifications

• Two years' experience in a maintenance or workshop administrative support role.
• Excellent written and verbal communication skills.
• Proven ability to manage competing priorities in a fast-paced environment.
• Experience liaising with site personnel, contractors and suppliers.
• Familiarity with SAP and Microsoft Office.

Responsibilities

• Provide administrative and organisational support to the Maintenance department.
• Coordinate and schedule maintenance work orders, service requests, and repairs.
• Liaise with stakeholders to ensure timely completion of tasks and deliverables.
• Maintain documentation and data with accuracy.
• Support compliance planning and tracking requirements.
• Serve as primary contact for maintenance, workshop, and office inquiries.
• Maintain accurate site rosters within the workforce management system.
• Coordinate travel and accommodation for maintenance personnel to site.

Skills

Maintenance admin exp

Communication skills

Prioritization

Customer service

Tools

SAP

Microsoft Office

Job description

SUMMARY OF THE ROLE

Our administrative teams are integral to the seamless operation of our business. With a diverse range of complex and challenging projects underway at any given time, we require professionals who excel at ensuring the right information is accessible, accurate, and delivered on time.

This role reports directly to our Equipment & Maintenance Manager and suits a proactive individual who embraces challenges and performs confidently in a dynamic, fast-paced environment.

The position is based at our Naval Base, Perth office on a full-time, Monday-Friday basis, with flexible working arrangements available.

WHAT YOU’LL BE DOING

• Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department
• Coordinating and scheduling maintenance work orders, service requests, and repair activities
• Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables
• Collecting, maintaining, and processing documentation and data with a high degree of accuracy
• Supporting the planning, documentation, and tracking of compliance requirements and obligations
• Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and supplier.
• Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar).
• Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site.
• Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.

WHAT YOU’LL NEED

• Demonstrated experience using SAP (or equivalent ERP systems) and the Microsoft Office Suite.
• A minimum of two years' experience in a maintenance or workshop administrative support role
• Excellent written and verbal communication skills, with a strong customer service orientation
• Proven ability to manage competing priorities and multiple tasks simultaneously within a fast-paced environment
• Experience in one or more of the following sectors would be highly regarded: civil engineering, construction, renewables, oil and gas, offshore, ports, or mining

WHAT YOU’LL GET

• Join our Rewards and Recognition program for monthly, quarterly and annual prizes
• Access to Mammoet's Employee Assistance Program
• Promote our values of Love the Work, Take Care, perform as a Team, Results Count and Be responsible
• Join a team where you are an important member of a close-knit community of professionals
• Salary sacrificing and Novated leasing options available

WANT TO KNOW MORE?

Mammoet Australia is an equal opportunityemployer and encourage Aboriginal and Torres Strait Islander applications.

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