Maintenance Admin & Scheduling Coordinator (Flexible)

Mammoet Australia; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Rewards & Recognition Program

Novated Leasing with Maxxia

30% discount on Qantas Club membership

Job summary

Mammoet Australia is seeking a proactive maintenance administrator to support the Maintenance department at our Naval Base, Perth office. The role focuses on coordinating work orders, data accuracy, and compliance, with a path to contribute across our busy site operations.

You will use SAP and Microsoft Office daily, handling documentation, scheduling, and stakeholder liaison in a fast-paced environment. Flexible working arrangements are available for a full-time role.

Qualifications

• At least two years' experience in a maintenance or workshop administrative support role.
• Excellent written and verbal communication with a strong customer service orientation.
• Experience with SAP or ERP systems and Microsoft Office.

Responsibilities

• Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department.
• Coordinating and scheduling maintenance work orders, service requests, and repair activities.
• Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables.
• Collecting, maintaining, and processing documentation and data with a high degree of accuracy.
• Supporting the planning, documentation, and tracking of compliance requirements and obligations.
• Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and suppliers.
• Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar).
• Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site.
• Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.

Job description

Mammoet Australia is seeking a proactive maintenance administrator to support the Maintenance department at our Naval Base, Perth office. The role focuses on coordinating work orders, data accuracy, and compliance, with a path to contribute across our busy site operations.

You will use SAP and Microsoft Office daily, handling documentation, scheduling, and stakeholder liaison in a fast-paced environment. Flexible working arrangements are available for a full-time role.