Maintenance Administrator

Mammoet Australia; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Rewards & Recognition Program

Novated Leasing with Maxxia

30% discount on Qantas Club membership

Job summary

Mammoet Australia is seeking a proactive maintenance administrator to support the Maintenance department at our Naval Base, Perth office. The role focuses on coordinating work orders, data accuracy, and compliance, with a path to contribute across our busy site operations.

You will use SAP and Microsoft Office daily, handling documentation, scheduling, and stakeholder liaison in a fast-paced environment. Flexible working arrangements are available for a full-time role.

Qualifications

• At least two years' experience in a maintenance or workshop administrative support role.
• Excellent written and verbal communication with a strong customer service orientation.
• Experience with SAP or ERP systems and Microsoft Office.

Responsibilities

• Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department.
• Coordinating and scheduling maintenance work orders, service requests, and repair activities.
• Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables.
• Collecting, maintaining, and processing documentation and data with a high degree of accuracy.
• Supporting the planning, documentation, and tracking of compliance requirements and obligations.
• Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and suppliers.
• Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar).
• Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site.
• Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.

Job description

Mammoet helps clients improve construction efficiency and optimize the uptime of plants and installations. For that purpose, we provide solutions for lifting, transporting, installing and decommissioning large and heavy structures.

Mammoet has a culture which is informal, open and professional, geared to new technological developments, customer service and satisfaction among the employees. Mammoet is full of people who love what they do. Loyal, hardworking and with a desire to find the best way to do their job. They are open and outspoken. Even blunt at times. But always with a sense of humor and respect for each other’s qualities. When you spread this attitude around the world amazing things can happen. If you want to be the best you can possibly be, then Mammoet might just be your company. Reach out and join us. You will be surprised by the difference you can make.

The Role:

Our administrative teams are integral to the seamless operation of our business. With a diverse range of complex and challenging projects underway at any given time, we require professionals who excel at ensuring the right information is accessible, accurate, and delivered on time.

This role reports directly to our Equipment & Maintenance Manager and suits a proactive individual who embraces challenges and performs confidently in a dynamic, fast-paced environment.

The position is based at our Naval Base, Perth office on a full-time, Monday–Friday basis, with flexible working arrangements available.

What you'll be doing

Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department

Coordinating and scheduling maintenance work orders, service requests, and repair activities

Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables

Collecting, maintaining, and processing documentation and data with a high degree of accuracy

Supporting the planning, documentation, and tracking of compliance requirements and obligations

Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and suppliers

Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar).

Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site.

Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.

What you'll need

Demonstrated experience using SAP (or equivalent ERP systems) and the Microsoft Office Suite.

A minimum of two years' experience in a maintenance or workshop administrative support role

Excellent written and verbal communication skills, with a strong customer service orientation

Proven ability to manage competing priorities and multiple tasks simultaneously within a fast-paced environment

Experience in one or more of the following sectors would be highly regarded: civil engineering, construction, renewables, oil and gas, offshore, ports, or mining

What you'll get

Join our Rewards and Recognition program for monthly, quarterly and annual prizes

Access to Mammoet's Employee Assistance Program

Promote our values of Love the Work, Take Care, perform as a Team, Results Count and Be responsible

Join a team where you are an important member of a close-knit community of professionals

Salary sacrificing and Novated leasing options available

Mammoet Australia is an equal opportunity employer and encourage Aboriginal and Torres Strait Islander applications.

Perks and benefits

• Employee Rewards & Recognition Program
• Novated Leasing with Maxxia
• 30% discount on Qantas Club membership fees
• Access to Mammoet's Employee Assistance Program

Engineering & Project Management Services More than 10,000 employees

Mammoet is a global leader in engineered heavy lifting and specialised transport, delivering innovative solutions across the mining, oil and gas, power, infrastructure and construction sectors.

With over 25 years of operations in Australia, Mammoet supports major projects through depots in Port Hedland, Naval Base and Brisbane, backed by its Perth headquarters. Its extensive fleet includes heavy haulage equipment, mobile and crawler cranes, SPMTs, strand jacks, gantries, and jacking and skidding systems, enabling the safe and precise movement of oversized and heavy loads.

Mammoet supports major mining and construction projects with heavy transport, lifting and crane hire.

Mammoet is a global leader in engineered heavy lifting and specialised transport, delivering innovative solutions across the mining, oil and gas, power, infrastructure and construction sectors.

With over 25 years of operations in Australia, Mammoet supports major projects through depots in Port Hedland, Naval Base and Brisbane, backed by its Perth headquarters. Its extensive fleet includes heavy haulage equipment, mobile and crawler cranes, SPMTs, strand jacks, gantries, and jacking and skidding systems, enabling the safe and precise movement of oversized and heavy loads.

Mammoet supports major mining and construction projects with heavy transport, lifting and crane hire.