Magistrate Associate Talent Register

Department of Justice; Dubbo; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Career pathway opportunities

Learning and development programs

Fitness passport discounts

Department social channels and info

Job summary

The Department of Justice in Western Australia seeks a Magistrate Associate to provide high-level administrative, secretarial and judicial support to the Family Court of Western Australia. The role works with magistrates, court users and staff to ensure efficient management of proceedings.

You will prepare matters for hearings, assist in court, coordinate listings, draft orders and judgments, and undertake research and general admin across Perth and regional circuit locations.

Qualifications

• Clear, professional written and verbal communication; adapt to stakeholders.
• Builds productive relationships and teamwork.
• Organises and prioritises work to meet deadlines.
• Maintains integrity and discretion with sensitive information.
• Provides high-quality administrative support with accuracy.

Responsibilities

• Prepare matters for hearings, conferences and trials.
• Provide in-court support to Magistrates, including calling matters and managing exhibits.
• Coordinate court listings and ensure hearings run efficiently.
• Prepare and distribute court orders and judgments from the case management system.
• Undertake research and administrative tasks as directed by the Magistrate.
• Attend in court as a judicial support officer in Perth and regional locations.

Skills

Clear communication

Relationship building

Attention to detail

Organisational skills

Integrity and discretion

Job description

This Talent Register will run for a period of six (6) months and may be used to fill ongoing fixed term contracts.

About the role

The Magistrate Associate provides high-level administrative, secretarial and judicial support to the Magistrates of the Family Court of Western Australia in accordance with established legislation, policies and procedures. Associates work closely with Magistrates, court users and internal stakeholders to ensure the efficient management of court proceedings and the timely delivery of court services.

Role includes

• Preparing matters for hearings, conferences and trials.
• Providing in-court support to Magistrates, including calling matters, managing exhibits and liaising with parties, legal practitioners and court staff.
• Coordinating court listings and ensuring hearings run efficiently.
• Preparing and distributing court orders and judgments through the court's case management database.
• Undertaking research and administrative tasks as directed by the Magistrate.
• Attending in court as a judicial support officer both in Perth and in various circuit locations throughout Regional Western Australia.

Suitability Requirements

• Communicates and Influences Effectively - Demonstrated ability to communicate clearly, professionally and tactfully, both verbally and in writing. Able to adapt communication style to suit a diverse range of stakeholders, actively listen to understand needs, provide accurate information and build positive working relationships.
• Builds Productive Relationships - Demonstrated ability to develop and maintain positive and collaborative working relationships with colleagues, customers and stakeholders. Able to work effectively as part of a team, provide high-quality customer service and contribute to a respectful and inclusive workplace environment.
• Achieves Results - Demonstrated ability to organise and prioritise work, respond positively to changing priorities and manage competing demands. Able to deliver accurate, high-quality outcomes within required timeframes while maintaining attention to detail in a busy environment.
• Exemplifies Personal Integrity and Self-Awareness - Demonstrated professionalism, sound judgement and discretion when dealing with sensitive and confidential information. Able to take responsibility for own work, remain calm under pressure, respond positively to feedback and uphold ethical and professional standards.
• Administrative Support and Attention to Detail - Demonstrated ability to provide high-quality administrative support, maintain accurate records and follow established policies, procedures and processes. Possesses proficient keyboard and computer skills, with the ability to accurately prepare, record and manage documentation in a fast-paced environment. Able to exercise a high level of attention to detail and ensure information and records are accurate, reliable and completed within required timeframes.

Benefits and opportunities

• Flexible working arrangements.
• Career pathway opportunities.
• Learning and development opportunity programs.
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness Centre discounts available for employees and their families.
• Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

For Further Job Related Information

If you have any questions about our Talent Register, please contact Layla Kenny on [phone] for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve.

We strongly encourage applications from people of all backgrounds and experiences.

Aboriginal and Torres Strait Islander applicants can access support by following this link.

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email [e-mail].

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