Logistics & Fleet Office Manager (Victoria)

Auspro Fleet Solutions; Mackay Regional; On-site; AUD 77,000 - 94,000; Full time

Job summary

Auspro Fleet Solutions is seeking an experienced Office Manager to oversee the day-to-day operations of our Victorian office in Point Cook. This permanent, full-time role (38 hours per week) offers a stable career within a growing transport and logistics business.

You will work closely with management and our fleet, transport and warehouse teams to ensure accurate administrative processes, payroll documentation and compliant record-keeping across the office.

Qualifications

• A tertiary qualification completed in Australia or overseas.
• At least one year of relevant full-time experience in an office management role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Plan, organise and coordinate the daily administrative operations of the office
• Develop, implement and review office administrative systems, procedures and workflows to improve efficiency
• Maintain company records, databases, filing systems and confidential business documents
• Coordinate office resources, equipment, supplies and service providers
• Supervise and guide administrative support staff, allocating workloads and monitoring performance
• Prepare business correspondence, reports, operational documents and management information
• Coordinate payroll documentation, employee records and administrative support for recruitment and onboarding
• Monitor office expenditure and assist with budgeting, purchasing and invoice processing
• Liaise with customers, suppliers, contractors and external service providers on administrative matters
• Ensure compliance with company policies, transport industry regulations and workplace procedures
• Coordinate meetings, appointments and internal communications
• Identify opportunities to improve administrative processes and put effective office management practices in place

Skills

Excellent organisational skills

Time management

Strong communication

Interpersonal abilities

Prioritise multiple tasks

Problem-solving skills

Education

Tertiary qualification

Tools

Microsoft Office

Office management software

Xero / MYOB (Payroll & accounting)

Job description

Auspro Fleet Solutions is seeking an experienced Office Manager to oversee the day-to-day operations of our Victorian office in Point Cook. This permanent, full-time role (38 hours per week) offers a stable career within a growing transport and logistics business.

You will work closely with management and our fleet, transport and warehouse teams to ensure accurate administrative processes, payroll documentation and compliant record-keeping across the office.