Leadership Team Executive Assistant & Enrolments Lead

Department of Education Victoria; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Department of Education Victoria in Greenvale, VIC, seeks an Executive Assistant to the Leadership Team and Enrolments Officer. You will manage the Principal and APs' calendars, prepare communications, and support recruitment and onboarding, while ensuring professional engagement with families and the school community.

This role sits at the centre of school operations, handling confidential information with care, coordinating enrolments from enquiry to start, and contributing to the school's

Qualifications

• Demonstrated high-level diary management and meeting coordination.
• Experience managing enrolment processes and records in school systems.
• Strong written and verbal communication with families and staff.
• Ability to handle confidential information with discretion.
• Commitment to child safety, inclusion and department values.

Responsibilities

• Manage the Executive Team diary, correspondence and appointments.
• Prepare reports, letters and documents for the Principal and APs.
• Support staff recruitment and onboarding administration.
• Coordinate leadership calendar items and whole-school events.
• Act as the professional, discreet first point of contact for the leadership team.
• Manage enrolments from enquiry to start in line with policy.
• Coordinate Foundation enrolments, transitions and offers.
• Update student records in CASES21 and Compass.
• Communicate with prospective families, arranging interpreters when needed.

Skills

Diary management

Meeting coordination

Written communication

Verbal communication

Interpersonal skills

Confidentiality

Child safety

Inclusion

Job description

Department of Education Victoria in Greenvale, VIC, seeks an Executive Assistant to the Leadership Team and Enrolments Officer. You will manage the Principal and APs' calendars, prepare communications, and support recruitment and onboarding, while ensuring professional engagement with families and the school community.

This role sits at the centre of school operations, handling confidential information with care, coordinating enrolments from enquiry to start, and contributing to the school's