Executive Assistant (EA) to the Principal

Oakleigh Grammar; Melbourne; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Oakleigh Grammar is seeking an exceptional Executive Assistant to provide high-level support to the Principal and manage the day-to-day operation of the busy Principal's Office.

The successful candidate will thrive in a dynamic education environment, exercise sound judgement and coordinate complex calendars, engagements and travel while handling confidential communications with staff, parents and stakeholders.

Qualifications

• Extensive experience supporting a senior executive, preferably within an education environment.
• Exceptional organisational and time-management skills.
• Outstanding written and verbal communication skills.
• Ability to exercise sound judgement and manage highly confidential information.
• Strong interpersonal skills and capacity to build trusted relationships.
• Calm, solutions-focused approach when balancing competing priorities.
• High levels of initiative, resilience, professionalism and integrity.

Responsabilités

• Provide proactive executive support to the Principal.
• Manage a complex calendar including appointments, meetings and events.
• Prepare executive correspondence, reports, presentations and briefing papers.
• Organise school functions, stakeholder meetings, travel and external engagements.
• Manage sensitive communications with parents, staff, students and external stakeholders.
• Track priorities, commitments, deadlines and follow-up actions.
• Undertake research and special projects on behalf of the Principal.

Connaissances

Organisational skills

Communication skills

Interpersonal skills

Calm demeanor

Initiative

Confidentiality

Team coordination

Formation

Working With Children Check

Description du poste

Executive Assistant (EA) to the Principal

Executive Assistant (EA) to the Principal

About Oakleigh Grammar

Oakleigh Grammar is a highly reputable Christian co-educational ELC to Year 12 School located in the south-eastern suburbs of Melbourne.

Oakleigh Grammar values education that goes beyond academic development. At its core, the School is dedicated to building compassionate, confident and active lifelong learners espousing all students to have a zest for life.

Guided by our values of Humility, Aspiration, Respect and Kindness (HARK), we are committed to empowering young minds and developing compassionate, confident and active lifelong learners.

Our staff are part of a warm, collaborative and high-performing community where innovation is encouraged, relationships are valued and every individual is empowered to make a meaningful contribution.

About the Role

We are seeking an exceptional Executive Assistant to provide high-level support to the Principal and manage the day to day operation of the busy Principal's Office.

This is a unique opportunity for an accomplished executive support professional who thrives in a dynamic environment, exercises sound judgement, and enjoys working at the centre of a busy and purpose-driven organisation.

You will ensure the Principal is supported in leading a complex and thriving school community by

• Providing proactive executive support to the Principal.
• Managing a complex and demanding calendar, including appointments, meetings and events.
• Preparing executive correspondence, reports, presentations and briefing papers.
• Organising some school functions, stakeholder meetings, travel and external engagements.
• Managing sensitive communications with parents, staff, students and external stakeholders.
• Tracking priorities, commitments, deadlines and follow-up actions.
• Undertaking research and special projects on behalf of the Principal

Selection Criteria

To be successful in this role, you will have:

• Extensive experience supporting a senior executive, preferably within an education environment.
• Exceptional organisational and time-management skills.
• Outstanding written and verbal communication skills.
• The ability to exercise sound judgement and manage highly confidential information.
• Strong interpersonal skills and the capacity to build trusted relationships with a diverse range of stakeholders.
• A calm, solutions-focused approach when balancing competing priorities.
• High levels of initiative, resilience, professionalism and integrity.
• The ability to work cooperatively alongside the administration team
• A current Working With Children Check Card for Employees
• A willingness to undertake Child Safety and Anaphylaxis Training

Commencement

This is a fixed term, full-time position (1.0 FTE) commencing January 2027

The School regards its child safe responsibilities with the utmost importance. Further information is available on our website: https://www.oakleighgrammar.vic.edu.au/about-us/policies-and-procedures/

Mark Robertson

B Ed, M Ed St, FACEL, MACE, AFAIM, GAICD