Lead Event Planner and Coordinator

Auxus; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Vibrant work environment in Melbourne

Career development opportunities

Prestigious corporate setting

Supportive team culture

Job summary

Auxus is recruiting an Event Coordinator to plan, organise and execute standout events in Victoria. You will coordinate with stakeholders, manage budgets and ensure smooth delivery, while supporting marketing and on-site operations.

The role emphasizes attention to detail, people skills, and the ability to work behind the scenes to create memorable experiences for clients and tenants in a corporate setting.

Qualifications

• Intermediate knowledge in MS Outlook, Word, Excel and PowerPoint.
• Knowledge of Canva for production of marketing and signage.
• Intermediate knowledge of IT hardware for AV equipment, Wi‑Fi, mobile devices, and office equipment.
• Demonstrated experience within an events, concierge or similar role providing support to a Customer Experience team, within a corporate environment.
• Experience in engaging with VIP clients and busy professionals.
• Hospitality, or similar background

Responsibilities

• Plan, organise and execute custom events from start to finish.
• Coordinate activities with key stakeholders.
• Able to work within a defined budget.
• Coordinate development logistics before and during an event.
• Be responsible for ensuring all aspects of the event run smoothly.
• Assist with promotional and marketing material.
• Work collaboratively with suppliers in the design and delivery of events.
• Ensure building specific guidelines are followed on event days.
• Develop an event run sheet.
• Assist colleagues with the coordination of deliveries and onsite marketing where required.
• Maintain strong and effective relationships with internal and external stakeholders.
• Ensure compliance, risk management and corporate governance principles are adhered to.

Skills

MS Outlook

MS Word

MS Excel

PowerPoint

Canva

IT hardware for AV

VIP client experience

Hospitality background

Job description

Auxus is backed by over 33 years of property industry experience as part of Glad Group. Our team brings an unrivalled focus on the total customer experience, partnering with tenants and building owners to deliver service excellence at every step of the journey.

At Auxus, we take pride in Creating Lasting Impressions Every Day — making sure our clients know everything is taken care of, effortlessly and with care.

About the Role

Are you a natural organiser who loves bringing people and experiences together? We’re looking for an enthusiastic Event Coordinator to join our team and help deliver standout events that run like clockwork. You’ll be part of a collaborative and supportive environment where no two days are the same. If you're detail-driven, love working with people, and enjoy making things happen behind the scenes, we’d love to hear from you.

At Auxus, we take pride in Creating Lasting Impressions Every Day, delivering excellence in customer service. Be a part of Auxus in Victoria.

Key Responsibilities

• Plan, organise and execute custom events from start to finish.
• Coordinate activities with key stakeholders
• Able to work within a defined budget
• Coordinate development logistics before and during an event
• Be responsible for ensuring all aspects of the event run smoothly.
• Assist with promotional and marketing material
• Work collaboratively with suppliers in the design and delivery of events.
• Ensure building specific guidelines are followed on event days
• Develop an event run sheet
• Assist colleagues with the coordination of deliveries and onsite marketing where required
• Maintain strong and effective relationships with internal and external stakeholders
• Ensure compliance, risk management and corporate governance principles are adhered to.

About You

• Intermediate knowledge in MS Outlook, Word, Excel and PowerPoint
• Knowledge of Canva for production of marketing and signage,
• Intermediate knowledge of IT hardware for AV equipment, Wi-Fi, mobile devices, and office equipment
• Demonstrated experience within an events, concierge or similar role providing support to a Customer Experience team, within a corporate environment
• Experience in engaging with VIP clients and busy professionals.
• Hospitality, or similar background

What We Offer

• A vibrant and engaging work environment in Melbourne’s CDB.
• Opportunities for career development and growth.
• The chance to work in a prestigious corporate setting with a high level of tenant engagement.
• A supportive and collaborative team culture.
• If you have a passion for delivering outstanding service and creating memorable experiences, we’d love to hear from you!