Events Coordinator

ASSA ABLOY Global Solutions; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

ASSA ABLOY Opening Solutions Australia is seeking an Events Coordinator to own the end-to-end planning and delivery of our national events calendar, including trade exhibitions, activations, and customer events. You’ll manage logistics, suppliers and budgets with hands-on on-site delivery.

You will coordinate stand builds, venue bookings, catering, AV, signage and attendee communications, while ensuring brand compliance and a seamless attendee experience during busy event periods.

Qualifications

• Proven experience coordinating events end-to-end (trade exhibitions, corporate events).
• Strong supplier and vendor management skills.
• Experience managing event budgets and purchase orders.

Responsibilities

• Plan and deliver the annual events calendar, including exhibitions and customer events.
• Manage end-to-end event logistics: venues, catering, AV, freight, and on-site delivery.
• Coordinate exhibition stand builds, supplier briefings, and brand/venue compliance.
• Manage budgets, quotes, PO's and cost reconciliation.
• Coordinate branding approvals, signage, merchandise and event collateral.
• Liaise with suppliers, venues, event organisers and co-exhibiting partners.
• Provide on-site support during bump-in/bump-out and event periods.
• Prepare post-event reports covering attendance, leads and costs.

Skills

Event coordination

Vendor management

Budget management

MS Office

CRM platforms

Tools

Adobe Creative Cloud

Microsoft Office

Job description

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Are you an organised, hands-on events professional who loves seeing an event come together from first brief to final bump-out? We're looking for an Events Coordinator to take ownership of our national events program and deliver exceptional trade exhibitions, partner activations, and customer events. If so, keep reading!

What you will be doing

Reporting to the Head of Marketing at ASSA ABLOY Opening Solutions Australia, you'll own the end-to-end planning, coordination, and delivery of our events program. From major trade exhibitions and stand builds to partner activations and customer events, you'll manage the details that make events run seamlessly – logistics, suppliers, budgets, branding, and on-site delivery. This is a 12-month fixed-term contract with genuine ownership from day one.

Your key responsibilities will include:

• Planning and delivering the annual events calendar, including trade exhibitions, partner activations, customer events, and internal events
• Managing the end-to-end events process from exhibition/stand artwork and showcase to logistics – venues, bookings, catering, AV, freight, and on-site coordination
• Coordinating exhibition stand builds, supplier and stakeholder briefings, and compliance with brand and venue requirements
• Managing event budgets, quotes, purchase orders, and cost reconciliation
• Coordinating branding approvals, signage, merchandise, and event collateral
• Liaising with suppliers, venues, event organisers, and co-exhibiting partners
• Packing/unpacking event assets where relevant
• Managing registrations, invitations, and event and attendee communications
• Providing on-site support, including bump-in and bump-out
• Preparing post-event reports covering attendance, leads, costs, and recommendations

What we are looking for

We're looking for an organised, detail-focused events professional who is willing to be hands-on across the end-to-end process – from idea formation through to pack down – and who stays calm, adaptable, and solutions-focused when things change on the day.

Key requirements:

• Proven experience coordinating events, trade exhibitions, or corporate events end-to-end
• Strong supplier and vendor management skills
• Experience managing event budgets and purchase orders
• Excellent organisation, attention to detail, and time management
• Willing to be hands-on and get involved in the end-to-end process – idea formation through to pack down
• Creative ability for event brand activations
• Confident communicator who builds strong relationships with internal teams, suppliers, and partners
• Calm under pressure, adaptable, and solutions-focused when things change on the day
• Proficient in Microsoft Office; experience with event registration or CRM platforms is a plus
• Adobe Creative Cloud knowledge is a bonus but not mandatory – used for presenting visualisations of proposed layouts
• Able to travel interstate and work outside standard hours during event periods; current driver's licence

Why work with us?

• Opportunity to work for a large successful global organisation.
• Access to an Employee Assistance Program for all employees.
• Ongoing learning and development to meet your professional development needs.
• A supportive and accessible leadership team and a solid values platform that underpins who we are and how we operate.
• A genuine ownership role with a high-profile events program and visible impact.
• A collaborative, supportive Marketing team within a global market leader.
• Exposure to major industry exhibitions and well-known brands.

This role is based onsite at our Melbourne office, with interstate travel and occasional out-of-hours work during event periods.

Only successful applicants will be contacted.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.