Event Coordinator

Expertise Events; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Industry leadership

Job summary

Expertise Events in Sydney is seeking an energetic Event Coordinator to support planning, coordination and on-site delivery of a range of exhibitions and events. You will liaise with clients and venues, coordinate logistics, manage supplier communications, and help ensure memorable experiences across multiple sites.

This role offers variety, growth potential, and a chance to build a long-term career in events with a leading Australian event organiser.

Qualifications

• Experience in customer service role, preferably within events, hospitality, retail, or similar client-facing environments.
• Excellent communication skills and the ability to build rapport with clients, suppliers, and teammates.
• Experience with Event Management Systems or CRMs is desirable but not required.

Responsibilities

• Coordinate assigned events and provide support to clients throughout the planning and delivery process.
• Liaise with internal departments and suppliers to ensure all client needs are understood and fulfilled.
• Plan and coordinate arrangements for allocated groups, aiming for seamless execution and client satisfaction.
• Identify opportunities to improve service delivery and contribute to the development of new innovations and enhancements to existing services and products.
• Draft event signage and collateral.
• Liaise with venues to confirm logistics and operational requirements.
• Schedule and book key event services including cleaning, security, registration, and ticketing.
• Review custom stand applications and coordinate approval processes.
• Communicate with clients and guests to confirm their event requirements.
• Assist in basic warehouse and stock management for event materials.
• Travel with the events team to venues across Sydney and interstate for setup, execution, and pack-down of events.

Skills

Customer service

Communication skills

CRM/EM Systems experience

Event coordination

Education

Tertiary qualifications in events or related field

Tools

Event Management Systems

CRM software

Job description

Are you an energetic and detail-driven coordinator with a passion for live events and exceptional experiences? Do you thrive in a dynamic environment where every day brings new challenges and opportunities? Join Expertise Events, Australia’s leading event organiser, and play a key role in bringing some of the country’s most exciting exhibitions to life.

About Us

Expertise Events is the leading Australian, family-owned exhibition and event organiser renowned for hosting iconic and exciting events such as Oz Comic-Con through to peak industry events such as the International Jewellery Fair and WineTech exhibitions.From pop culture conventions to business expos and beyond, our events cater to a variety of passionate audiences, providing incredible opportunities for brands to engage with targeted customers and people to celebrate their passions.

About the Role

As theEvent Coordinator, you will support the planning, coordination, and execution of various events hosted by Expertise Events. You’ll play a hands-on role in coordinating event logistics, liaising with clients and venues, managing supplier communications, and ensuring a seamless on-site experience.

This role is perfect for someone who enjoys variety in their work and is looking to build a long-term career in events.

Key Responsibilities

• Coordinate assigned events and provide support to clients throughout the planning and delivery process


• Liaise with internal departments and suppliers to ensure all client needs are understood and fulfilled


• Plan and coordinate arrangements for allocated groups, aiming for seamless execution and client satisfaction


• Identify opportunities to improve service delivery and contribute to the development of new innovations and enhancements to existing services and products


• Draft event signage and collateral


• Liaise with venues to confirm logistics and operational requirements


• Schedule and book key event services including cleaning, security, registration, and ticketing


• Review custom stand applications and coordinate approval processes


• Communicate with clients and guests to confirm their event requirements


• Assist in basic warehouse and stock management for event materials


• Assist the Operations Manager in preparing departmental policies, procedures, process maps, event guidelines, and service manuals during the pre-opening phase


• Travel with the events team to venues across Sydney and interstate for setup, execution, and pack-down of events

Skills & Experience

• Tertiary qualifications in events or a related field are valued but not essential.


• Experience in customer service role, preferably within events, hospitality, retail, or similar client-facing environments


• Have excellent communication skills and the ability to build rapport with clients, suppliers, and teammates


• Experience with Event Management Systems or CRMs (desirable, but not required)

What we're looking for

• A strong personality, positivity, and enthusiasm — with a genuine passion for building lasting client relationships


• A willingness to learn, take initiative, and support the wider team wherever needed


• Resilience, reliability, and a solutions-focused mindset when managing multiple priorities

Why Join Us?

• Collaborative Culture:Be part of a supportive team where we value trust, enthusiasm, taking pride in everything we do.


• Growth Opportunity:Play a key role in growing our event business, and take ownership of your client relationships and sales pipeline.


• Industry Leaders:We’re focused on delivering the best events possible and leaving people with amazing lasting experiences. Be part of a winning team.

Please note this is an onsite role. Permanent/ Australian Citizens will only be considered. Only shortlisted candidates will be contacted.