Invoicing Specialist – Logistics & Billing

Medlog Australia Pty Ltd; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Medlog Australia Pty Ltd is seeking a detail-oriented Invoicing Clerk at our Minto site to ensure accurate and timely invoicing for transport and warehousing charges. You will work with Customer Service, Transport and Warehouse teams to maintain financial records and support smooth day-to-day operations.

The role focuses on invoicing accuracy, GST compliance, and resolving invoice queries, with a strong emphasis on collaboration and customer service in a busy logistics environment.

Qualifications

• Strong attention to detail and a commitment to accuracy.
• Experience with CargoWise and/or Containerchain (Maximus) would be highly regarded
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Confident communication and customer service skills.
• The ability to work collaboratively with different teams in a busy operational environment.
• A proactive approach to problem-solving and resolving discrepancies.
• Confidence using computer systems and maintaining accurate records.
• A commitment to workplace health and safety and following company policies and procedures.
• Experience in invoicing, accounts administration, billing or a similar administrative role will be highly regarded. Experience in transport, logistics or warehousing would also be advantageous.

Responsibilities

• Prepare and issue accurate invoices within required timeframes, ensuring all transport and warehouse charges are correctly captured.
• Verify job sheets, driver run sheets, proof of delivery documents (PODs) and other supporting documentation.
• Process credit notes, investigate discrepancies and assist with resolving invoice queries.
• Ensure GST calculations and financial documentation meet relevant compliance requirements.
• Respond to customer enquiries regarding invoices and follow up on outstanding payments as required.
• Maintain accurate records and data across internal systems, supporting reporting and audit requirements.
• Collaborate with internal teams to verify job details, resolve inconsistencies and improve invoicing accuracy.

Skills

Attention to detail

CargoWise

Containerchain (Maximus)

Organisational skills

Time management

Customer service

Team collaboration

Problem solving

Computer literacy

Workplace safety

Tools

CargoWise

Containerchain (Maximus)

Job description

Medlog Australia Pty Ltd is seeking a detail-oriented Invoicing Clerk at our Minto site to ensure accurate and timely invoicing for transport and warehousing charges. You will work with Customer Service, Transport and Warehouse teams to maintain financial records and support smooth day-to-day operations.

The role focuses on invoicing accuracy, GST compliance, and resolving invoice queries, with a strong emphasis on collaboration and customer service in a busy logistics environment.