Invoicing Clerk

Medlog Australia Pty Ltd; Randwick City Council; On-site; AUD 45,000 - 58,000; Full time

Job summary

Medlog Australia Pty Ltd – Port Botany is hiring an Invoicing Clerk to ensure invoices are processed accurately and on time, with GST calculations handled correctly. You will work closely with our Customer Service, Transport and Warehouse teams to resolve discrepancies and maintain precise financial records.

This role offers the opportunity to support daily operations in a busy logistics environment while delivering excellent customer service and contributing to overall invoicing accuracy.

Qualifications

• Experience invoicing, accounts administration or similar role.
• Strong attention to detail and accuracy in record keeping.
• Able to work with GST calculations and compliance requirements.
• Excellent communication with customers and internal teams.
• Experience in transport, logistics or warehousing is advantageous.

Responsibilities

• Prepare and issue accurate invoices within required timeframes.
• Verify job sheets, driver run sheets and PODs.
• Process credit notes and resolve invoice discrepancies.
• Ensure GST calculations and financial documentation are compliant.
• Respond to customer enquiries and follow up on payments.
• Maintain records across internal systems and support reporting.

Skills

Attention to detail

Organisational skills

Time management

Customer service

Proactive problem solving

Tools

CargoWise

Containerchain (Maximus)

Job description

Medlog Australia Pty Ltd – Port Botany NSW

Join the MEDLOG team and help keep our operations running smoothly.

MEDLOG is a logistics and transportation organisation with a nationwide footprint, providing transport, warehousing and supply chain solutions to customers across Australia.

We are seeking a detail-oriented and organised Invoicing Clerk to join our team at our Port Botany site. This role is ideal for someone who enjoys working with numbers, maintaining accurate records and providing excellent customer service in a fast-paced operational environment.

About the role

As our Invoicing Clerk, you will play an important role in ensuring invoices are processed accurately and on time, transport and warehouse charges are captured correctly, and customer queries are resolved professionally.

Working closely with our Customer Service, Transport and Warehouse teams, you will help maintain accurate financial records and support efficient day-to-day operations.

Key responsibilities

• Prepare and issue accurate invoices within required timeframes, ensuring all transport and warehouse charges are correctly captured.
• Verify job sheets, driver run sheets, proof of delivery documents (PODs) and other supporting documentation.
• Process credit notes, investigate discrepancies and assist with resolving invoice queries.
• Ensure GST calculations and financial documentation meet relevant compliance requirements.
• Respond to customer enquiries regarding invoices and follow up on outstanding payments as required.
• Maintain accurate records and data across internal systems, supporting reporting and audit requirements.
• Collaborate with internal teams to verify job details, resolve inconsistencies and improve invoicing accuracy.

About you

To be successful in this role, you will bring:

• Strong attention to detail and a commitment to accuracy.
• Experience with CargoWise and/or Containerchain (Maximus) would be highly regarded.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Confident communication and customer service skills.
• The ability to work collaboratively with different teams in a busy operational environment.
• A proactive approach to problem-solving and resolving discrepancies.
• Confidence using computer systems and maintaining accurate records.
• A commitment to workplace health and safety and following company policies and procedures.
• Experience in invoicing, accounts administration, billing or a similar administrative role will be highly regarded.
• Experience in transport, logistics or warehousing would also be advantageous.
• Be part of a nationwide logistics and transportation organisation.
• Work collaboratively with a supportive, operationally focused team.
• Contribute directly to accurate financial processing and customer satisfaction.
• Develop your skills and experience within the transport and logistics industry.