Invoicing Clerk – Dispatch

Dick Stone; Sydney; On-site; AUD 36,000 - 48,000; Part time

Job summary

Dick Stone Pty Ltd in Regents Park, NSW, is seeking an organised Invoicing Clerk to support our Dispatch and Transport team. The role focuses on processing customer invoices, checking orders, and preparing delivery paperwork so drivers have everything they need for on‑time departures.

This is a hands-on administration role in a busy dispatch environment where accuracy, clear communication, and meeting deadlines matter.

Qualifications

• Experience in invoicing, order processing, dispatch administration or a similar role.
• Strong attention to detail and confidence with numbers.
• Good computer skills and ability to learn business systems.
• Ability to prioritise tasks and stay organised under time pressure.
• Clear communication skills and a practical, helpful approach.
• Reliability and ability to consistently start work at 4:00am.

Responsibilities

• Processing customer invoices accurately and in time for scheduled deliveries.
• Checking orders, quantities, weights, pricing and customer details against picking and dispatch records.
• Preparing invoices, delivery dockets and driver paperwork.
• Following up discrepancies and late changes with production, packing, sales and dispatch.
• Processing invoice adjustments in line with company procedures.
• Keeping accurate records and helping reconcile orders and dispatch documentation.
• Keeping the Transport Supervisor informed of any issues that could delay departures.

Skills

Invoicing

Order processing

Dispatch administration

Attention to detail

Computer skills

Time management

Communication

Reliability

Early start

Tools

MS Office

Job description

Dick Stone Pty Ltd | Regents Park, NSW
Permanent Part-Time | Approximately 25 hours per week
Monday to Friday | 4:00am–9:00am

Enjoy an early start and an early finish?

Dick Stone is looking for an organised, reliable Invoicing Clerk to support our Dispatch and Transport team at Regents Park.

You’ll process customer invoices, check order details and prepare delivery paperwork so our drivers have everything they need before heading out. This is a hands‑on administration role in a busy dispatch environment, where accuracy, communication and meeting deadlines matter.

What you’ll be doing

• Processing customer invoices accurately and in time for scheduled deliveries.
• Checking orders, quantities, weights, pricing and customer details against picking and dispatch records.
• Preparing invoices, delivery dockets and driver paperwork.
• Following up discrepancies and late changes with production, packing, sales and dispatch.
• Processing invoice adjustments in line with company procedures.
• Keeping accurate records and helping reconcile orders and dispatch documentation.
• Keeping the Transport Supervisor informed of any issues that could delay departures.

What you’ll bring

• Experience in invoicing, order processing, dispatch administration or a similar role.
• Strong attention to detail and confidence working with numbers.
• Good computer skills and the ability to learn business systems.
• The ability to prioritise tasks and stay organised under time pressure.
• Clear communication skills and a practical, helpful approach.
• Reliability and the ability to consistently start work at 4:00am.

Experience in food distribution, wholesale, transport or warehousing would be an advantage.

The role

This position offers approximately 25 hours per week, Monday to Friday, from 4:00am to 9:00am, with some flexibility required during peak trading periods. You’ll report to the Transport Supervisor and play an important part in keeping our daily deliveries moving.