Infrastructure Project Document Controller (Hybrid)

WSP; City of Melbourne; Hybrid; AUD 90,000 - 115,000; Full time

Job summary

WSP is seeking a skilled Document Controller in Melbourne to support multidisciplinary project teams across major infrastructure projects. You will manage documentation lifecycle, ensure compliance with procedures, and maintain traceability for project information.

You will collaborate with Project Managers, Engineers and stakeholders, administering EDMS like Aconex and SharePoint, and producing status reports to support mobilisation, delivery and handover activities.

Qualifications

• Experience in Document Control within engineering, consulting, construction or infrastructure environments.
• Strong knowledge of document lifecycle management, revision control and project governance requirements.
• Experience using electronic document management systems (EDMS).

Responsibilities

• Manage incoming and outgoing project documentation, transmittals and correspondence
• Maintain document registers, revision histories and audit trails
• Coordinate document reviews, approvals and submissions
• Ensure project records are accurate, current and readily accessible
• Support project mobilisation, reporting, close-out and handover activities
• Administer electronic document management systems such as Aconex, TeamBinder, ProjectWise and SharePoint
• Monitor workflow performance and provide reporting on document status and key metrics
• Assist project teams in applying document control standards and best practices
• Maintain compliance with quality, safety and information management requirements

Skills

Document lifecycle management

EDMS

Stakeholder engagement

Organisational skills

Prioritisation in fast-paced projects

Education

Administration/Information management qualification

Tools

Aconex

TeamBinder

ProjectWise

SharePoint

Job description

WSP is seeking a skilled Document Controller in Melbourne to support multidisciplinary project teams across major infrastructure projects. You will manage documentation lifecycle, ensure compliance with procedures, and maintain traceability for project information.

You will collaborate with Project Managers, Engineers and stakeholders, administering EDMS like Aconex and SharePoint, and producing status reports to support mobilisation, delivery and handover activities.