Document Controller

WSP; City of Melbourne; Hybrid; AUD 90,000 - 115,000; Full time

Job summary

WSP is seeking a skilled Document Controller in Melbourne to support multidisciplinary project teams across major infrastructure projects. You will manage documentation lifecycle, ensure compliance with procedures, and maintain traceability for project information.

You will collaborate with Project Managers, Engineers and stakeholders, administering EDMS like Aconex and SharePoint, and producing status reports to support mobilisation, delivery and handover activities.

Qualifications

• Experience in Document Control within engineering, consulting, construction or infrastructure environments.
• Strong knowledge of document lifecycle management, revision control and project governance requirements.
• Experience using electronic document management systems (EDMS).

Responsibilities

• Manage incoming and outgoing project documentation, transmittals and correspondence
• Maintain document registers, revision histories and audit trails
• Coordinate document reviews, approvals and submissions
• Ensure project records are accurate, current and readily accessible
• Support project mobilisation, reporting, close-out and handover activities
• Administer electronic document management systems such as Aconex, TeamBinder, ProjectWise and SharePoint
• Monitor workflow performance and provide reporting on document status and key metrics
• Assist project teams in applying document control standards and best practices
• Maintain compliance with quality, safety and information management requirements

Skills

Document lifecycle management

EDMS

Stakeholder engagement

Organisational skills

Prioritisation in fast-paced projects

Education

Administration/Information management qualification

Tools

Aconex

TeamBinder

ProjectWise

SharePoint

Job description

Document Controller

What if you could play a critical role in delivering some of the region's most significant infrastructure and engineering projects?

With us, you can.

At WSP, you'll join a global team of passionate professionals working together to create positive, lasting impacts on communities around the world. As a Document Controller, you'll be at the heart of project delivery, ensuring the right information reaches the right people at the right time.

Whether supporting transport, water, energy, property or major infrastructure projects, you'll help maintain the quality, integrity and traceability of project information that enables teams to deliver exceptional outcomes.

The Opportunity

We are seeking an experienced Document Controller to support multidisciplinary project teams across a portfolio of major projects.

Working closely with Project Managers, Engineers, Designers and client stakeholders, you'll manage project documentation throughout its lifecycle, ensuring compliance with project procedures, governance requirements and client expectations.

What you'll do

• Manage incoming and outgoing project documentation, transmittals and correspondence
• Maintain document registers, revision histories and audit trails
• Coordinate document reviews, approvals and submissions
• Ensure project records are accurate, current and readily accessible
• Support project mobilisation, reporting, close-out and handover activities
• Administer electronic document management systems such as Aconex, TeamBinder, ProjectWise and SharePoint
• Monitor workflow performance and provide reporting on document status and key metrics
• Assist project teams in applying document control standards and best practices
• Maintain compliance with quality, safety and information management requirements

What we'll love about you

• Demonstrated experience in Document Control within engineering, consulting, construction or infrastructure environments
• Strong knowledge of document lifecycle management, revision control and project governance requirements
• Experience using electronic document management systems (EDMS)
• Excellent organisational skills with exceptional attention to detail
• Ability to manage competing priorities in a fast-paced project environment
• Strong communication and stakeholder engagement skills
• A proactive, service-oriented mindset and commitment to continuous improvement
• Relevant qualifications in administration, information management, project management or a related discipline are advantageous

Why WSP?

At WSP, you'll be part of a culture that encourages curiosity, collaboration and continuous growth.

You'll have access to:

• Flexible and hybrid working arrangements
• Career development and technical training opportunities
• Global project exposure and mobility pathways
• Employee resource groups and inclusive networks
• Health, wellbeing and employee assistance programs
• Additional purchased leave options
• Recognition and reward programs
• A diverse and inclusive workplace where everyone can thrive

Imagine a better future for us all, and a better future for you.

At WSP, you'll find opportunities to grow, work with talented people who share your passion, and contribute to projects that make a difference.

With us, you can.